Executive Assistant To The MD
The Impeccable Skills Company
Ikeja / Victoria Island, Lagos, Nigeria
4d ago
source : Fuzu

Job Description

  • Provide support to the executive office in a proactive and timely manner, Managing the executive’s schedule, handling correspondence, preparing analyses, and ensuring implementation of objectives promptly.
  • Oversee all human resource management activities in line with organizational needs.
  • Creating a happy and healthy work environment for the company’s employees and new recruits, ensuring a better work environment, therefore, improving the quality of work within the company.
  • Acquiring new talent, providing orientation, and ensuring employees’ concerns are addressed.
  • Qualifications / Experience

  • Bachelor's Degree in Business Administration or related fields.
  • MBA or a Master's in Business operations will be added advantage
  • Certification in Secretariate Admin will be an added advantage.
  • 3 - 5 years of experience working as an Executive Assistant or in a similar position
  • Strong organizational skills with eye for detail.
  • Tech-savvy and acquainted with office management procedures
  • Training in Human Resources, its procedures, and policies, is an added bonus.
  • Prior experience as an HR Generalist or in a related position.
  • Basic computer knowledge and use of MS Office and HRM software.
  • Appreciable knowledge of laws and regulations of the workplace, employment, and labor.
  • Strong communication, people, and management skills.
  • Analytical mind with a problem-solving attitude.
  • Excellent verbal and written communication skills.
  • Responsibilities

  • Assist an executive by being the point of contact for all communication i.e., the phone, email, fax etc. Duties also include interfacing with clients
  • Manage the executive’s schedule by arranging appointments, Protocol matters, travel itineraries etc.
  • Produce reports for the executive, based on historical references or research, as requested
  • Keep information confidential and secure using backups and appropriate security software
  • Manage office supply inventory and maintain stock levels to ensure smooth functioning
  • Maintain and improve the office filing system, for ease of retrieval of documents.
  • Take dictation and capture minutes during meetings.
  • Coordinating secretarial and admin activities in the absence of the CEO.
  • Carrying out ad-hoc projects and research and managing accounts and budgets on a case-by-case basis.
  • Represent the executive in their absence by attending meetings and taking notes
  • Maintain professional knowledge levels by attending workshops and following publications
  • Act as a point of contact for employees and provide support for various subjects such as leaves, compensations, and resolving problems.
  • Coordinate administration of compensation, benefit plans, and leave.
  • Oversee talent acquisition and recruitment processes.
  • Conduct training and onboarding for new employees.
  • Promote HR programs to ensure a happy and healthy work environment.
  • Develop interesting HR programs and keep employees engaged.
  • Develop and implement new human resource policies.
  • Collect and assess HR data for performance management and other tasks using metrics.
  • Maintain a database of all the employee’s information and ensure they are up to date and secure.
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