Position NIGERIA Project Administrator Last date for applications 31 / 08 / 2018
THE ALIMA ASSOCIATION
ALIMA’S SPIRIT : ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals.
We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.
Our CHARTER defines the VALUES and PRINCIPLES of our action :
Putting the Patient First
Revolutionizing humanitarian medicine
Responsibility and freedom
Improve the quality of our actions
CARING - INNOVATING - TOGETHER :
Since its creation in 2009, ALIMA has treated more than 3 million patients. Today ALIMA works in 10 countries in Western and Central Africa.
In 2018 we plan to work in 41 projects including 10 research projects focusing on malnutrition, Ebola and Lassa fever. All of these projects will support national health authorities through more than 320 health facilities (including 28 hospitals and 294 health facilities).
Alima intervenes in response to humanitarian crises and patients are at the heart of all our actions. We work in partnership whenever possible to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world.
ALIMA’S TEAM : more than 1800 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals.
These receive support from the 3 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal.
The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOOGO, AMCP, research organizations PACCI and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International and many others.
COUNTRIES WHERE WE WORK IN 2018 : Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan.
THE WORK WE DO covers : Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender Based Violence, Opening / Closing.
NIGERIA : Muna / Askira
MISSION AND MAINACTIVITIES
The main function of the Project Administrator is to put in place the component parts of the resource management system.
He / she is responsible for managing the staff administration (contracts, employees’ files, work attendance, payroll), controlling spending commitments against the procedures of the association, monitoring the financial means raised for the project (expenditure monitoring, accounting, budget monitoring and review, follow-
up of tables of allocations per donor), as well as implementing financial and HR management tools.
The project Administrator reports directly to the Emergency Coordinator in the project, and to the administrative team in the Headquarters (technical referents).
He / She supervises an administrative assistant.
Under his / her various areas of responsibility, the Project Administrator will be in charge of ensuring :
Compliance with the ALIMA rules and procedures applicable to the country,
Smooth functional organization of the project resources,
Monitoring of the use of the resources (expenditure and spending commitments),
Adequacy in terms of number, skills and allocation of human and administrative resources.
Main responsibilities :
Advise the Project Coordinator on set up (org chart) and together with the COFIRH, update the project’s organizational chart and job descriptions
In close coordination with the Project Coordinator and the COFIRH, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up.
Supervise / perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.
Under supervision of the COFIRH, ensure indexation process of national staff salary grids in order to ensure internal equity, cost-
In close collaboration with the Project Coordinator and the COFIRH, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg.
Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.
Ensures all HR, Administrative and Financial reporting of the Project (Homère and SAGA monthly closure, sitreps, etc.
EXPERIENCE AND SKILLS
University degree in finance, administration, and human resources
Minimum 1 year experience in Finance & HR management
Experience in a similar position for at least 1 year
Experience with medical international NGO, an asset
Perfect knowledge of MS Office package, especially Excel & Word
Knowledge of Saga (Finance software) & Homere (HR software) is an asset
Strong interpersonal skills, team work.
Strong communication skills
Ability to work on own initiative and adaptable to changing needs and situations
Flexible, patient and adaptable to a changing environment.
Ability to work under pressure with numerous deadlines, etc.
Fluency in English. Speaking French is an asset. Hausa is an asset.
Contract term : contract under French law, 06 months renewable.
Salary : depending on experience + per diem
ALIMA pays for :
Documents to be sent : To apply, please send your CV and responses to the questions below to candidature alima.ngo with the reference Project Administrator -
Nigeria in the subject line.
1) How do you place ALIMA in the NGO medical emergency landscape?
2) Describe your experience on field administration in the humanitarian environment? In your opinion, what are the main skills of a good field administration manager ?
3) According to you, which are the challenges of this position in an emergency context ?
4) Please indicate your level both in English and French, written read spoken (scale between 1 and 10, 10 being native speaker).