Compliance Assistant Nigeria
Norwegian Refugee Council (NRC)
Maiduguri, Nigeria
6d ago
source : NGRJobs

Job Description

Generic responsibilities :

  • Compliance and adherence to NRC policies, guidance and procedures & assist to the development of NRC Nigeria compliance approaches, SoPs and standards.
  • Support for the preparation for Yearly & Donor Audits and for the implementation of Audit recommendations by all concerns.
  • Run standard check to ensure that all relevant supporting documents are available in quality manner for all transactions and have complete audit trail.
  • Provide support to ensure proper filing of documentation as per defined SoPs for Securing Supporting Documentation initiatives (SSDi)
  • Assist in performing internal compliance check duties.
  • Specific Responsibilities

  • Assist to conduct quality check to make sure NRC & donor regulations are followed for all transactions under review including of finance, purchases, recruitment, payments etc.
  • Assist to ensure that all financial transactions are coded with the correct Donor, account, activity and location codes as per standard chart of account.
  • Assist to ensure that all vendors are vetted through Watchdog prior to payment.
  • Assist to conduct spot checks for compliance and adherence to NRC and Donor guidelines
  • Support in ensuring proper audit trails are established for all procurement and financial documents.
  • Assist in ensure that all financial documents are clearly stamped with Donor codes, paid stamp before archiving.
  • Support in ensuring that NRC Nigeria is complying to all donor regulations in each transaction and highlight up in the line if something is not followed properly
  • Support in ensuring that program / beneficiaries data correspond with financial and logistic reports
  • Support ensuring that Procurement, warehouse and Finance document backup system is in place and backup is being done for all documents as per NRC / Donor policies.
  • Maintain filing record of Compliance & risk Unit
  • Assist in coordination with Area offices / field offices to complete the compliance review work effectively and efficiently.
  • Support in Securing Supporting Documentation (SSDi) in line with duties assigned by line manager
  • Follow up on any other duties as assigned by line manager.
  • Critical Interfaces :

    By interfaces, NRC means processes and projects that are interlinked with other departments / units or persons. Relevant interfaces for this position are as follows :

  • Compliance and Risk Coordinator
  • Support and programme team (at CO, AO and FO)
  • Vendors, Tax authorities, auditors
  • Competencies

    Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories :

    Professional competencies :

  • These are skills, knowledge and experience that are important for effective performance.
  • Generic Professional Competencies :

  • Have relevant qualification for example bachelor degree in accounting, business administration or equivalent any other professional qualification like ACA will be preferable.
  • Minimum of 2 years of relevant work experience in a Support Function of a humanitarian / recovery context-including 1 year preferably with an audit firm.
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Good knowledge of English
  • Context / Specific Skills, Knowledge and Experience :

  • Good skills in Excel and Word
  • Good knowledge of accounting packages; preferably Agresso
  • Good knowledge to initiate and use different SOPs
  • Good knowledge of the Nigeria country context.
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