Generic responsibilities :
Compliance and adherence to NRC policies, guidance and procedures & assist to the development of NRC Nigeria compliance approaches, SoPs and standards.
Support for the preparation for Yearly & Donor Audits and for the implementation of Audit recommendations by all concerns.
Run standard check to ensure that all relevant supporting documents are available in quality manner for all transactions and have complete audit trail.
Provide support to ensure proper filing of documentation as per defined SoPs for Securing Supporting Documentation initiatives (SSDi)
Assist in performing internal compliance check duties.
Assist to conduct quality check to make sure NRC & donor regulations are followed for all transactions under review including of finance, purchases, recruitment, payments etc.
Assist to ensure that all financial transactions are coded with the correct Donor, account, activity and location codes as per standard chart of account.
Assist to ensure that all vendors are vetted through Watchdog prior to payment.
Assist to conduct spot checks for compliance and adherence to NRC and Donor guidelines
Support in ensuring proper audit trails are established for all procurement and financial documents.
Assist in ensure that all financial documents are clearly stamped with Donor codes, paid stamp before archiving.
Support in ensuring that NRC Nigeria is complying to all donor regulations in each transaction and highlight up in the line if something is not followed properly
Support in ensuring that program / beneficiaries data correspond with financial and logistic reports
Support ensuring that Procurement, warehouse and Finance document backup system is in place and backup is being done for all documents as per NRC / Donor policies.
Maintain filing record of Compliance & risk Unit
Assist in coordination with Area offices / field offices to complete the compliance review work effectively and efficiently.
Support in Securing Supporting Documentation (SSDi) in line with duties assigned by line manager
Follow up on any other duties as assigned by line manager.
Critical Interfaces :
By interfaces, NRC means processes and projects that are interlinked with other departments / units or persons. Relevant interfaces for this position are as follows :
Compliance and Risk Coordinator
Support and programme team (at CO, AO and FO)
Vendors, Tax authorities, auditors
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories :
Professional competencies :
These are skills, knowledge and experience that are important for effective performance.
Generic Professional Competencies :
Have relevant qualification for example bachelor degree in accounting, business administration or equivalent any other professional qualification like ACA will be preferable.
Minimum of 2 years of relevant work experience in a Support Function of a humanitarian / recovery context-including 1 year preferably with an audit firm.
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Good knowledge of English
Context / Specific Skills, Knowledge and Experience :
Good skills in Excel and Word
Good knowledge of accounting packages; preferably Agresso
Good knowledge to initiate and use different SOPs
Good knowledge of the Nigeria country context.