Personal Assistant
AFCONRECRUIT LTD
Ikeja, ng
2d ago

Job Description

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Requirement :

  • Must know how to Drive
  • Must be a Male
  • Must have a valid Driver License (UP TO DATE)
  • Good communication skill and interaction
  • Average knowledge of Ms office package
  • Ability to help in company books distribution
  • Ability to handle procurement and facility management
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Create, maintain, and enter information into databases.
  • Use computers for various applications, such as database management or word processing.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Maintain scheduling and event calendars.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
  • Complete forms in accordance with company procedures.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Make copies of correspondence or other printed material.
  • Learn to operate new office technologies as they are developed and implemented.
  • Train and assist staff with computer usage.
  • Order and dispense supplies.
  • Prepare conference or event materials, such as flyers or invitations.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
  • Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
  • Establish work procedures or schedules and keep track of the daily work of clerical staff.
  • Provide services to customers, such as order placement or account information.
  • Prepare and mail checks.
  • Arrange conference, meeting, or travel reservations for office personnel.
  • Supervise other clerical staff and provide training and orientation to new staff.
  • Manage projects or contribute to committee or team work.
  • Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
  • Mail newsletters, promotional material, or other information.
  • Take dictation in shorthand or by machine and transcribe information.
  • Develop or maintain internal or external company Web sites.
  • Knowledge

  • Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Skills

  • Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking Talking to others to convey information effectively.
  • Reading Comprehension Understanding written sentences and paragraphs in work related documents.
  • Writing Communicating effectively in writing as appropriate for the needs of the audience.
  • Service Orientation Actively looking for ways to help people.
  • Time Management Managing one's own time and the time of others.
  • Coordination Adjusting actions in relation to others' actions.
  • Monitoring Monitoring / Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.
  • Abilities

  • Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Oral Expression The ability to communicate information and ideas in speaking so others will understand.
  • Written Comprehension The ability to read and understand information and ideas presented in writing.
  • Written Expression The ability to communicate information and ideas in writing so others will understand.
  • Near Vision The ability to see details at close range (within a few feet of the observer).
  • Speech Clarity The ability to speak clearly so others can understand you.
  • Speech Recognition The ability to identify and understand the speech of another person.
  • Information Ordering The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.
  • g., patterns of numbers, letters, words, pictures, mathematical operations).

  • Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Category Flexibility The ability to generate or use different sets of rules for combining or grouping things in different ways.
  • Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense.
  • Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Selective Attention The ability to concentrate on a task over a period of time without being distracted.
  • Requirements

    Knowledge Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

    English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

    Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

    Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

    Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

    Skills Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

    Speaking Talking to others to convey information effectively. Reading Comprehension Understanding written sentences and paragraphs in work related documents.

    Writing Communicating effectively in writing as appropriate for the needs of the audience. Service Orientation Actively looking for ways to help people.

    Time Management Managing one's own time and the time of others. Coordination Adjusting actions in relation to others' actions.

    Monitoring Monitoring / Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

    Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

    Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.

    Social Perceptiveness Being aware of others' reactions and understanding why they react as they do. Abilities Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.

    Oral Expression The ability to communicate information and ideas in speaking so others will understand. Written Comprehension The ability to read and understand information and ideas presented in writing.

    Written Expression The ability to communicate information and ideas in writing so others will understand. Near Vision The ability to see details at close range (within a few feet of the observer).

    Speech Clarity The ability to speak clearly so others can understand you. Speech Recognition The ability to identify and understand the speech of another person.

    Information Ordering The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.

    g., patterns of numbers, letters, words, pictures, mathematical operations). Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong.

    It does not involve solving the problem, only recognizing there is a problem. Category Flexibility The ability to generate or use different sets of rules for combining or grouping things in different ways.

    Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense. Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

    Selective Attention The ability to concentrate on a task over a period of time without being distracted.

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