Job Description
Legal Responsibilities
Responsible for drafting a wide variety of legal agreements.
Provide advice on corporate legal issues and business matters.
Ensure the development of service level agreements for service support and delivery.
Assist in the development of guidelines, policies, procedures.
Analyze and review legal agreements, legislation and documents for the Board.
Ensure (internal & external) compliance with laid down guidelines, policies and procedures; investigate issues of non-compliance as may be required.
Conducting legal research and constant monitoring of legal and regulatory change
Dealing with correspondence, collation of information and preparation of reports.
Assisting in contract lifecycle management preparation, drafting, vetting and negotiation of agreement
Monitoring and filing of completed contracts and other corporate documents.
Review and advice on regulatory licensing and security initiative issues.
Manage relationships and all issues relating to the Board of Directors and Shareholders, including convening Board, Committee and General Meetings.
Maintain a compliance tracker for compliance, and business documents.
Administrative Tasks
Compiling, and preparing reports, presentations and correspondence.
Draft, design, and print letters, documents after executive review and approval.
Record and prepare meeting minutes.
Implementing and maintaining procedures / administrative systems.
Maintain confidentiality of sensitive information.
Manage complex office administrative work requiring the use of independent judgment and initiative.
Event Management
Organizing the director’s personal commitments.
Ensure all meetings are fully organized.
Notifying the executive of major events, conferences, and workshops locally and internationally.
Liaison :
Control access to the executive
Follow-up with staff and clients
Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
Perform as a liaison between the executive and household staff
Represent the executive in meetings when unavailable.
Record Keeping & Scheduling
Record the weekly schedule of the Executive.
Manage the calendar and schedule appointments.
Record notes and messages for the Executive.
Notify the executive of important tasks and deadlines.
Managing diaries and organizing meetings.
Managing databases and filing systems.
Organize, schedule, and advise on conferences or training for the executive, on the local and international level.
Management & Research
Conducting research on behalf of the MD
Taking the lead on strategic initiatives important for business growth.
Creating business proposals.
Qualifications
Minimum of Bachelor’s Degree
Possession of L.LB
Minimum of 3 years working experience
Knowledge of Commercial Law
Experience in the maritime industry is added advantage
Exceptional attention to details
Strong interpersonal skills
Organizational skills with the ability to manage numerous projects and priorities at once.
Positive and service-oriented attitude.
Ability to thrive in a fast-paced and sometimes high-pressure environment
In-depth understanding of entire MS Office suite.
Meticulous with good organizational and research skills.
Professional level verbal and written communications skills
Additional Information
Remuneration is competitive along with other benefits
The Deadline for submission is May 30, 2022. Interviews are on a rolling basis to this date. Only shortlisted candidates will be contacted.
Further assessments will be required.
