The primary role of the Principal Budget and Resource Management Coordinator is to monitor and to oversee the coordination of the Complex work program, to provide specialist advice and guidance on budget and resource management issues, and to promote capacity building among the clients including the Directors, Head of Units, Managers, Budget focal points and Staff.
The Resource Management Coordinator will also work in partnership with clients to proactively seek to understand their business priorities to better guide them and implement a range of creative solutions that support the growth and development of the Bank in line with the strategic priorities.
Working closely with Vice-presidency front office(s) of the Complex(es), the Resource Management Coordinator’s main responsibility is to ensure efficient use of resources and effective delivery of the work program.
To achieve this, working within the overall framework of the Budget Department, and engaging directly with the Complex.
Have a minimum of six (6) years of relevant work experience; previous exposure to international, multicultural contexts would be an asset, and having private sector experience will be an added advantage.
Strong knowledge and experience of budget and work program implementation processes in organizations as the Bank.
Capacity for conceptual and strategic analysis and good command of budget planning and management matters.
Ability to disseminate knowledge and lead communications on budget preparation and management, and performance reporting.
Strong negotiation skills, coupled with the ability to build partnerships.
Having private sector experience will be an added advantage.
Strong leadership, client orientation as well as team working skills.
Capacity to diagnose and resolve multiple, concurrent problems as well as managing multiple, simultaneous and shifting demands, priorities and tight deadlines.
Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
Competence in the use of SAP or equivalent ERP Systems and standard MS office applications (Word, Excel, Access and PowerPoint).
Under the supervision and guidance of the Division Manager, Budget Execution Coordination, the Resource Management Coordinator will :
Coordinate the preparation of administrative expenses and capital expenditure budgets within the Complex and ensure that timely inputs are provided for the three year rolling plan and budget documents.
Advise and fully participate in the work program and budget arbitration process in the Complex.
Participate in Programming and Budget Department periodic review of the regulatory framework and institutional governance of the Bank’s programming and budget processes and contribute to the improvement of budget processes and procedures.
Work in close consultation with the Directors / Head of Units, Managers and Budget Focal Points, on a regular basis, to ensure the effective delivery of the Work Programme in line with the Bank’s strategy and the institutional priorities.
Coordinate with the Human Resources Management Department and oversee the preparation and updates of staffing plans by Departments and ensure the consistency of the Complex’s Staffing plan with its budget.
Work in partnership with the Vice-president, Directors and Managers to proactively understand business priorities and identify resources for their delivery.
Ensure work programs and budgets are executed as planned to minimize the risk of non-delivery, and ensure major deviations from planned programs are duly explained.
Conduct due diligence reviews on requests for budget transfer; ensure that they are approved by the relevant authority in accordance with the delegation of authority matrix, and that they are executed.
and follow-up for corrective action where required.
ii) ensure the proper carry-over of the committed appropriation for which no obligation are discharged. Subsequently, follow up with business units to ensure that all obligation carried over to the following year are settled before the end of June in line with the Bank’s regulations.
Develop and implement the capacity building programmes throughout the Complex and Bank wide on IT budgeting systems and tools, budget planning, resource management and monitoring in order to promote compliance with budget management principles, guidelines and procedures, and better value for money.
Lead and intensify communication on budget related topics and issues at all levels throughout the Complex and ensure that issues requiring timely attention are identified and acted on promptly.
Work with the Cost Accounting System team and organizational units in the complex to prescribe work breakdown structures, coordinate the timely submission of Activity Time Recording System inputs, the production of Activity Time Recording System reports and related analyses, and ensure the timely resolution of issues that impact upon the effective and efficient operation of Activity Time Recording System across the Complex.
Promote utilization of Cost Accounting System reports in the Complex to drive efficiency and accountability, improve planning and enhance cost sharing processes.
Advise on, and contribute to the development of Key Performance Indicators and related targets for the Complex and ensure their consistency with overall Bank strategic Key Performance Indicators.
Lead the preparation of monthly, quarterly Key Performance Indicators reports for the assigned Cost centres and ensure their integration into various institutional reports prepared as required by Management and the Boards, as well as follow up on the implementation of recommendations in quarterly reports, independent reviews and audit reports insofar as they relate to budget and work program execution.