Programme Associate
UNHCR
Maiduguri, Nigeria
2d ago

Duties and Qualifications

Programme Associate

Organizational Setting and Work Relationships

The Programme Associate would normally receive guidance from more senior programme staff in the operation / bureau / division.

S / he may receive indirect guidance from other sections and units relevant to the country / region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial / budgetary rules and regulations will guide the work of the Programme Associate.

S / he is expected to stay abreast of the challenges posed by the operational context, the UN and humanitarian reform and institutional developments.

The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements.

The incumbent will have to establish good working relationships with their peers at country level to facilitate the collection of information and other programme management related activities.

The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.

In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR s core values of professionalism, integrity and respect for diversity.

Duties

  • Support the assessment and analysis of the needs of persons of concern in the country / region in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning.
  • Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management if applicable.
  • Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
  • Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
  • Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.
  • Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
  • Contribute to the review and analysis of operations plans, mid-year and year-end reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards.
  • Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.

  • Follow up on any change in regards to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality.
  • Follow up with UNHCR offices the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
  • Provide support to the field through technical advice and training on resource allocation processes and other programmatic issues.
  • Use UNHCR s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
  • Support UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
  • Perform other duties as required
  • Minimum Qualifications

    Education & Professional Work Experience

    Years of Experience / Degree Level

    For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

    Field(s) of Education

    not specified

    Field(s) of Education marked with an asterisk* are essential)

    Certificates and / or Licenses

    n / a

    Certificates and Licenses marked with an asterisk* are essential)

    Relevant Job Experience

    Essential :

    Demonstrated experience in programme management, Operation Management Cycle and related processes. Knowledge of Results Based-Management.

    Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.)

    Desirable :

    Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management Level 1.

    E-tutoring of PM1, Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities.

    Functional Skills

  • IT-Computer Literacy
  • PG-Programme Management (project formulation, programme cycles and reporting standards)

    PG-Results-Based Management

    DM-Database Management

    PG-Programme Analysis

    PG-Assessments and Surveys

    Functional Skills marked with an asterisk* are essential)

    Language Requirements

    For International Professional and Field Service jobs : Knowledge of English and UN working language of the duty station if not English.

    For National Professional jobs : Knowledge of English and UN working language of the duty station if not English and local language.

    For General Service jobs : Knowledge of English and / or UN working language of the duty station if not English.

    This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and / or desirable qualifications relating to the specific operation and / or position.

    Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

    Position Competencies Core Competencies

    Communication

    Organizational Awareness

    Teamwork & Collaboration

    Commitment to Continuous Learning

    Client & Result Orientation

    Managerial Competencies

    Empowering and Building Trust

    Managing Resources

    Cross-Functional Competencies

    Analytical Thinking

    Planning and Organizing

    Stakeholder Management Language Requirements Please also note that English is essential for this Job Opening.

    Knowledge of local Language is an added advantage Additional Information A written test will be conducted for this position which will be followed by a competency-based interview.

    Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

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