Associate, Tally Clerk - eHealth Africa
EHealth Africa
2d ago
source : BetaJob

Job Details

Purpose of the position

  • The Associate Tally Clerk is to account and maintain the records for all commodities received, stored and dispatched in compliance with eHA and donor guidelines.
  • The Warehouse Tally Clerk is also responsible for the documentation of commodity transactions in the warehouse, including receipt, storage, and delivery of all food commodities
  • What you’ll do

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned :

  • Conduct a thorough inspection of all trucks on arrival at the warehouse; ensure that trucks are properly covered with tarpaulins and there are no unauthorized commodities mixed with food.
  • Fill in the truck inspection reports before the commencement of offloading.
  • Scrutinize all waybills to ensure that the commodities are of correct quantities and quality as manifested on the waybill.
  • Supervise the offloading staff during the process of offloading commodities and make sure that it is properly undertaken.
  • Ensure that commodities are carefully being inspected and counted during off-loading before being accepted in the warehouse.

  • Stack commodities according to type and shipment number.
  • Stack commodities on pallets and ensure a space of one metre between stacks and wall, stack and stack, stack and ceiling is maintained.
  • Report any shortages, damages or excess to the warehouse supervisor and reflect such differences in all copies of the delivery documents.
  • Fill in all stack cards immediately after completing stacking.
  • Fill in all forms (waybill, loading & offloading tally sheet and random weighting form) during and immediately after completing the offloading process.
  • Record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any.

  • Use the FIFO principle for each commodity. Commodities arriving first must be dispatched first except for reconstituted commodities.
  • Dispatch food commodities based on approved commodity dispatch authorization.
  • Ensure all documents for commodity dispatch have been correctly and completely filled.
  • Inspect all trucks to be loaded with food to ensure that they are roadworthy before commencing loading.
  • Inspect trucks loaded with food to ensure that they are properly covered with tarpaulins before leaving the warehouse.
  • Observes safety and security procedures.
  • Must always adhere to policies and procedures.
  • Will adhere to eHealth Africa Code of Conduct as well as ethical standards of the field.
  • Working with partner organizations in meeting their item storage and withdrawal needs.
  • Who you are :

    The requirements listed below are representative of the knowledge, skill and / or ability required to successfully perform this job :

  • Bachelor's degree in Business Administration, Warehousing, Logistics, Procurement or any other related field.
  • Knowledge of warehousing, transport, shipping, and practical freight forwarding.
  • Past experience preferable with a busy NGO or UN agency, in food commodities handling tracking and accounting. Prior experience with the WFP Compass system is an added advantage.
  • Knowledge of eHA regulations pertaining to relief food commodities tracking accounting and reporting.
  • This position requires a person who is self-starter, who can accomplish the task with minimal or no supervision. He / she should be able to manage a team of staff as well as cooperate with other units.
  • He / she must be keen on details and a well-organized individual.

  • Accepts responsibility for your own actions.
  • Strong leadership and communication skills with both internal team members and external business stakeholders.
  • Follow through on commitments.
  • Excellent communication skills required including written, verbal and interpersonal.
  • You must have a great understanding of health and safety for self, others.
  • Core Competence :

    The requirements listed below are representative of the knowledge, skill and / or ability required for you to successfully perform this job :

  • Exhibit professionalism in the workplace at all times.
  • Excellent interpersonal communication skills, organizational skills and great attention to detail.
  • Treat others with respect and consideration regardless of their status or position.
  • Taking ownership of our work, doing what is needed without being asked, following through.
  • Planning ahead, managing time well, being on time, being cost-conscious, thinking of better ways to do things.
  • Being helpful, respectful, and approachable and team-oriented, building strong working relationships and a positive work environment.
  • Disciplined with outstanding organizational skills.
  • Exhibits a great amount of flexibility in delivering your duties.
  • Ability to work in distant locations under minimal supervision.
  • Exhibit a high sense of security consciousness and alertness at all times and working effectively with security forces to ensure the safety of lives and properties.
  • Work Environment :

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually moderate but can become louder at times due to group discussions or activities.
  • eHA is a tobacco-free environment.

    Physical Demands :

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
  • While performing the duties of this job, the employee is regularly required to talk and hear.

  • The employee is occasionally required to stand and walk. The employee is frequently required to sit and use a computer and reach with their hands and arms.
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