Maintain record of personnelrelated data for payroll contact leaves and turnover rates in both paper and computer databases to ensure all employment requirements are metManage the human resources budget preparation for the Company and review human resources plans.
Prepare HR documentsRevise company policiesLiaise with external partners like insurance vendors and ensure legal complianceCreate regular reports and presentations on HR issuesAnswer and resolve employees queries about HRrelated issues.
Assist the accountant by providing relevant employee information leaves of absence penalties sick days and work schedulesRedirect human resources related calls or distribute correspondence to the appropriate person of the teamSchedule meetings interviews and human resources events and maintain the team agendaProduce and submit reports on general human resources activityResponsible for overall centralized HR admin functionEnsure organization policies and procedures are followed Support other functions as assigned.
Recruitment and RetentionDevelop and oversee a recruitment process.Facilitate job analysis and update job descriptionsAdminister letters of appointment disengagement to staffManages the human resources department to work with outside employment agencies to fill vacant positions.
Review job advertisements prior to posting screen CVs conduct telephone screenings coordinate interview teams participate in interviewing candidates and ensure that documentation is collected and recordedfiled.
Manage the new employee orientation to foster positive attitudes towards strategic goals.Compliance and Record KeepingUpdate the project report daily weekly monthly and follow up with other units to provide their inputs on the report.
Provide various analytical reports to management on business performance relating to human resource.Maintain the leave management systemAnnually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws.
Compensation and BenefitsCoordinate with Finance Manager in the preparation of monthly Payroll.Review employee final payments for accuracy and compliance with labour laws.
Ensure staff are registered under the pension and medical scheme and TAX paymentAdvise on monthly pay schedule and other benefitsAdminister health and welfare plans including enrollments changes and terminationsMaintaining records related to grievances performance reviews and disciplinary actionsMaintains employees medical insurance processesFacilitating resolutions to any payroll errorsAdminister all employee benefit programs with conjunction with the Finance department.
Training and Development and Performance MaintenanceEvaluate the need for employee training and development and make recommendations.
Oversee the coordination and implementation of annual performance reviews.Employee RelationsWork with senior management to resolve employee relations issues pragmatically.
Investigate employee relations issues and work to ensure human resources related decisions are consistent and fair.Administration FunctionsEnsure smooth running of all administrative functions in the office.
Provide administrative assistance by responding internal and external HRrelated inquiries or requestsMaintaining a safe clean and secure work environmentManagement of Leave databaseManagement of Time Attendance systemsMaintaining Employee Files.
Ensure timely invoicing and collection of sheetArrange and supervise all travel and hotel arrangements for staff and visitors including visas and work permits as applicable and process expense formsOrder and maintain stationery toiletries and equipment suppliesDetermine necessary space equipment supplies and support systems to ensure effective functioning of unitdepartment.
Manage the organizations premises cleaning and securityProvide administrative support to all other departmentsProvide administrative assistance by responding internal and external HRrelated inquiries or requestsProvides supplies by identifying needs for team members to effectively carry out their task.
Required skills and personality traitsWork experience as a senior HR Experience in designing and reviewing HR policies and procedures Good knowledge of Nigeria Labour lawLeadership abilitiesGreat interpersonal and communication skillsBSc in Human Resources Management or equivalent.
MSc is a plusComputer literateMembership of CIPM will be an advantage