Personal Assistant to Ambassador
Embassy of Ireland Nigeria
Abuja, Nigeria
4d ago
source : NGRJobs

Title : Personal Assistant to Ambassador Location : Abuja Embassy of Ireland Nigeria

Details

  • The Embassy of Ireland in Abuja is looking for an Ambassador’s Personal Assistant (PA) to join our team.
  • The Ambassador of Ireland in Abuja is accredited to Nigeria, Ghana, Cote d’Ivoire, Senegal and ECOWAS.
  • Main tasks and responsibilities

  • Providing administrative support to the Ambassador, including managing the Ambassador’s schedule, appointments, correspondence, local and regional visits, as well as representation activities
  • Assisting with official travel arrangements for the Ambassador, and other senior staff when appropriate
  • Managing the weekly diary for other senior Embassy staff, when required
  • Liaising with the Nigerian Ministry of Foreign Affairs for all protocol arrangements, including facilitating access to other ministries, federal organisations, and state governments
  • Liaising with other sections of the Embassy, the Department of Foreign Affairs and other Government Departments in Ireland, and external agencies as required
  • Supervising all of the Residence domestic staff
  • Managing representational activities for the Ambassador, including organising events in Nigeria and in secondary accreditations
  • Assisting with practicalities regarding delegation visits from Ireland and other external promotional activities
  • Providing supporting documents for the Ambassador’s activities
  • Maintaining and managing contact and correspondence with the Protocol section at the Ministry of Foreign Affairs and other relevant authorities, including in Ireland’s countries of secondary accreditation.
  • This includes sending, receiving, and filing notes verbale; communicating with customs authorities; and updating diplomatic lists.

  • Drafting letters, correspondence and invitations
  • Managing the Embassy Contacts Management System
  • Competence and working experience

  • Excellent communication and interpersonal skills; excellent command of English, both written and oral
  • Working experience from public authorities, preferably other diplomatic missions, agencies, ministries or other state authorities.
  • A good sense of cooperation, organisation and personal responsibility. Ability to work under time pressure.
  • A high degree of integrity and a commitment to customer service.
  • Computer skills must be proficient in Word, Excel, and e-mail and internet.
  • Legal entitlement to live and work in Nigeria prior to recruitment.
  • Terms and Conditions

  • Working hours : full time, or 37 hours per week.
  • Overtime : as appropriate for the job level
  • Remuneration : NGN 615,350.00 gross monthly salary
  • Benefits : Medical insurance, 13th month salary, pension
  • Primary work location : Embassy of Ireland, Abuja
  • Start date : Mid-March 2021. There is a 6-month probation period, after which performance is reviewed and a fixed term contract may be offered.
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