Position : Facility / Administrative Manager
Location : Lagos
Employment Type : Full-time
To maintain an effective approach for procurement strategies, and establish recommendations for the procurement of services and potential suppliers.
To undertake reviews of specific spend areas within a best practice framework and identify both the resource needs and process changes required for the on-going management of these procurement activities.
To liaise with current and potential suppliers to negotiate contracts, including the management of tender processes for the awarding of new contracts directly or supporting internal customers.
To further develop the company’s framework within which procurement activities are conducted.
To design and implement methods to improve procurement data collection and analysis and a reporting framework monitoring the deliverables within each procurement category.
To facilitate greater cross collaboration between business units, in relation to procurement by centralizing spend areas.
To undertake an annual review of the company’s Sustainable Procurement Policy, and to recommend changes to the policy as relevant to Executive Team and Boards.
To Develop and maintain good working relationships with colleagues across the company so as to promote
Develop and maintain vendors / suppliers database.
Servicing / maintenance of all company owned fire extinguishers
Manage all resident files for renewals and resident retention programs and coordinate with staff to inspect all leasing team activities.
Coordinate with property managers to complete and verify all paperwork and manage all processes for residents and ensure compliance to timeframe.
Attend to facility related needs of resident expatriates.
Ensuring Constant supply of Electricity to the company owned facilities.
Supervise evacuation of septic tanks.
Ensuring proper functioning of office Electrical utilities (e.g. Water Dispenser, Microwave, fridges, air conditioners etc.).
Ensuring good functioning of the Generators.
Overseeing the Cleaners and Security guards.
Oversee civil / renovation works as may be required by the company.
Keeping office furniture in good order.
Participating in the procurement of office materials.
Store / warehouse management : issuance of items / monitoring of stock level.
Printing of all company documents.
Mail management : Branch mails.
Preparation and payment of Utility bills.
Ensuring stock replenishment.
Attending to all branch stationery / document requisition.
Required profile for job ad : Facility / Administrative Manager
B.Sc / B.A in Facility Management, Engineering, Business Administration or relevant field with 5 10 years work experience
Relevant professional qualification (e.g. CFM) will be an advantage
Proven experience as facilities manager or relevant position
Well-versed in technical / engineering operations and facilities management best practices
Knowledge of basic accounting and finance principles
Excellent verbal and written communication skills
Excellent organizational and leadership skills
Good analytical / critical thinking.
Job criteria for job ad : Facility / Administrative Manager