Purpose of the Role
The Records Officer oversees the systems and processes in place to ensure due diligence in the Company’s record keeping, filing and archiving (physical and digital), related to all its hospitals.
Key Performance Areas :
Establishing new records management systems
Developing, maintaining, verifying and evaluating existing systems
Overseeing the switch from paper to electronic record-keeping
Writing reports and publications
Dealing with enquiries and requests for information from both internal and external clients
Ensuring that financial, legal or administrative requirements and regulations are complied with
Ensuring that data is protected in line with legal requirements
Classifying and indexing records
Destroying or archiving finished data / records after receiving authorization from the Executive
Ensuring that records are easily accessible when needed
Providing training to staff who require access or have responsibility for maintaining records
Establishes and implements policies and procedures regarding document storage, sharing, transmission, and destruction
Consults with end users to identify problems in accessing electronic content
Performs other related duties as assigned.
This role reports to the Chief Executive Officer.
Education and Experience Requirements
Bachelor’s degree in related field required
At least three years of related experience required
Proficient in Microsoft Office Suite or related software.
Profile Requirements :
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Basic understanding of laws and regulations regarding document management
Excellent analytical and technical skills
Excellent and creative problem-solving skills.