Executive Assistant Personal Assistant at Diva Support
Diva Support
Lagos, Lagos, ng
2d ago
source : Ecadoo

Ref 002 EA rsquo 18 Location Lagos Job Description Our company is looking for an Executive Assistant Personal Assistant to be responsible for provision of personal administrative support and assistance to executive staff You will be responsible for the preparation and editing of correspondence communications presentations and other documents You will record transcribe and distribute minutes of meetings as well as receive and interact with incoming visitors You are to answer and manage incoming calls interact with external clients of the organization Responsibilities Prepare and edit correspondence communications presentations and other documents Design and maintain databases Maintain all social media accounts professionally File and retrieve documents and reference materials Conduct research collect and analyse data to prepare reports and documents Manage and maintain executives schedules appointments and travel arrangements Arrange and co ordinate meetings and events Monitor screen respond to and distribute incoming communications Answer and manage incoming calls Receive and interact with incoming visitors Liaise with internal staff at all levels Interact with external clients Co ordinate project based work Review operating practices and implement improvements where necessary Supervise coach and train lower level staff Requirements Highly proactive Proven experience as an executive administrative assistant senior executive assistant or in other secretarial position Full comprehension of office management systems and procedures Excellent knowledge of MS Office Proficiency in English Exemplary planning and time management skills Up to date with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality BSc in any related field additional qualification as personal assistant would be considered an advantage usually at least 3years experience providing support at a high level proficient computer skills and in depth knowledge of relevant software such as MS Office Suite knowledge of standard office administrative practices and procedures Must be social media savvy conversant in current a lrm ffairs and world societal trends and able to intelligently update handles accordingly Must be proactive and efficient in anticipating work needs of direct supervisor and addressing those needs ahead of time Must be an organized person Must be creative in problem solving

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