Junior Programme Assistant
International Organization for Migration
Abuja, NG
11h ago
source : Mrjobsnaija

International Organization for Migration's job vacancy, Career and Recruitment

Job title : Junior Programme Assistant jobs in Abuja Job Location : Abuja Deadline : November 05, 2022

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  • SVN No. : SVN2022.055

    Location : Abuja, Nigeria

    Organizational Unit : Disengagement, Disassociation, Reintegration and

    Reconciliation (DDRR)

    IOM Classification : G35

    Type of Appointment : Special Short-Term (SST) 6 months with possibility of

    extension

    Estimated Start Date : As soon as possible

    Context

  • Working under the overall supervision of the DDRR Programme Manager and under the direct supervision of the RR
  • Project Manager the successful candidate will be responsible for providing administrative and general office programme
  • support for the implementation of the Disengagement, Disassociation, Reintegration and Reconciliation (DDRR)
  • Programme in Nigeria. In particular, the incumbent will perform the following duties :
  • Core Functions / Responsibilities

  • Provide administrative support; prepare purchase requests, requests for payment and follow up all procurement processes.
  • Ensure proper documentation and filling of the project administrative and financial documents and data collection forms.
  • Maintain an inventory database and assist in monitoring and maintaining a tracking system for all procurement and logistics requests.
  • Prepare requisitions of all the supplies and activities, as assigned, ensuring accuracy in the specifications and timely delivery, collate procurement requests for approvals.
  • Monitor and track stock of office supplies and orders, request for replenishment when required.
  • Monitor office maintenance, supplies, organize repair of office equipment.
  • Prepare travel authorizations and arrangements in conjunction with meetings, workshops, conferences, track and prepare itinerary, prepare associated documentations, facilitate visa application for staff and consultants.
  • Support coordination of agendas of meetings, workshops, visits, study tours, and necessary logistics, etc.
  • Undertake duty travel when necessary.
  • Support the Project Manager on monitoring of budget expenditure, based on purchase request, and payment processes.
  • Support the organization of knowledge management activities, and sessions for the programme staff.
  • Assist, with the supervision of the Programme Officer, in all other administrative functions, as required.
  • Perform such other duties as may be assigned.
  • Education :

  • High School Diploma with at least three years of relevant experience; or Degree / Certificate from an accredited academic institution in Social Sciences / Humanities / Development Studies or related area;
  • or an equivalent combination of Education, Training & Experience.

    Experience :

  • Minimum of three years related experience (01 year for candidates holding bachelor's degree); preferably within the United Nations or within an international organization.
  • Experience in liaising with other national / international institutions, the UN and NGOs.
  • Knowledge about peacebuilding and DDRR programming.
  • Skills :

  • Strong sense of details and accuracy in all matters.
  • Reliable, able to work under pressure, good organizational skills and drive for results
  • Knowledge of UN system and ideally of IOM procurement and financial rules and regulations.
  • High level of computer literacy and good knowledge of MS Office application.
  • Languages :

  • Fluency in English and French required, working knowledge of multiple languages is an advantage.
  • Required Competencies

    Behavioural :

  • The incumbent is expected to demonstrate the following competencies : Values
  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency : maintain high ethical standards and acts in a manner consistent with organizational principles / rules and standards of conduct.
  • Professionalism : demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Core Competencies - Behavioural Indicators Level 2 :

  • Teamwork : develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
  • Accountability : takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.
  • Communication : encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
  • Others :

  • Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
  • Women with the above qualifications are encouraged to apply.
  • Transportation / Logistics jobs in Nigeria *Transportation / Logistics jobs in Abuja *Junior Programme Assistant in Abuja
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