Project Officer (Reintegration & Reconciliation, Knowledge Management & Reporting)
IOM
Abuja, Nigeria
2d ago
source : ReliefWeb

Position Title : Project Officer (Reintegration & Reconciliation, Knowledge Management & Reporting)

Duty Station : Abuja, Nigeria

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 17 September 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM.

For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates :

Internal candidates

Candidates from the following non-represented member states :

  • Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana;
  • Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Luxembourg; Marshall Islands;
  • Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines;
  • Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

    Second tier candidates include :

    All external candidates, except candidates from non-represented member states.

    Context :

    Under the overall supervision of the Chief of Mission and direct supervision of the Programme Manager for the Reintegration and Reconciliation (RR) initiative, the successful candidate will oversee, and report on, the development and implementation of Knowledge Management and Monitoring and Evaluation (M&E) activities, ensure the production of reports, data and analysis based on the M&E activities, and provide technical support to knowledge management and reporting requirements within the programme.

    Core Functions / Responsibilities :

    Obtain a full understanding of Reintegration and Reconciliation programme (RR) as well as the work of the Office of Transition Initiatives (OTI), Bureau of Conflict and Stabilization, EU Instrument contributing to Stability and Peace (IcSP), EU Development Fund (EDF), UK Foreign and Commonwealth Office, and Netherlands Department for Stabilisation and Humanitarian Aid.

    Coordinate the implementation of the Knowledge Management strategy of the RR programme.

    Supervise the management of the Office of Transition Initiatives (OTI) Activity Database and other OTI proprietary tools, including OTI Anywhere.

    Ensure standardized M&E and reporting tools are developed for all RR projects, particularly mechanisms required to carry out the three levels of rolling analysis - country, programme and project, and fully utilized in all the geographic areas of implementation.

    Participate in developing and implement communication protocols and information-sharing tools / mechanisms, in coordination with programme management, field teams and programme partners, to facilitate improved information sharing between all programme participants and stakeholders.

    This is to include establishing a system for regular communication on grant implementation with relevant programme units.

    In coordination with the RR Programme Manager, monitor ongoing activities of the programme, facilitate the exchange of monitoring information with external partners as necessary to maintain appropriate visibility with grant activities.

    Oversee the collection of data and analysis (qualitative and quantitative) for drafting of reports and feedback.

    Participate in developing criteria and instruments / tools to identify, document and share best practices as knowledge products of the RR program, recommending the best means of communicating learning to different audiences to include but not limited to programme development staff, operational staff, government partners, donors and any other relevant stakeholder.

    Represent RR programming in M&E venues and related coordination meetings with humanitarian, security, and development partner agencies.

    Contribute various technical inputs for the development and implementation of programmatic systems that facilitate greater programme responsiveness and accountability to beneficiaries, and provide critical feedback to programme management, facilitating and coordinating programme-level analyses of programme performance.

    Develop and organize regular trainings for programme staff, implementing partners and governmental agencies participating in the RR Action Plan / Operation Project Team to :

    a. promote adherence to agreed standards of implementation. b. create greater awareness of reporting requirements.

    c. encourage widespread use of appropriate data collection methods; and d. gather feedback regarding the effectiveness of these methods.

    Provide technical support for the operationalization of Outcome 10 of the RR Action Plan, i.e. Government further strengthens RR programming based on monitoring and evaluation results .

  • Undertake regular travel to field locations and contribute to building the capacity of the programme’s knowledge management and M&E activities, including through the recruitment and training of experienced national staff in order to meet expanding programme needs;
  • conduct and / or enable field visits using appropriate tools to monitor and recommend improvements to the effectiveness of the programme activities.

    Supervise the Knowledge Management and reporting team effectively to facilitate the correct implementation of the knowledge management strategy and comprehensive and detailed reporting on project activities throughout all stages of implementation, including monthly OTI and multi-donor reports and info sheets, quarterly OTI, CSO, EU IcSP, and UK FCO reports, annual Netherlands, EU IcSP and EDF reports, and final reports for all donors.

    Report on program status, impact, and response to specific issues to a variety of audiences and through various formats.

    Review reports from external monitoring actors and incorporate important information into senior management team briefings.

    Organize frequent briefings for programme Senior Management to present lessons learned and inform revisions to regional strategies.

    Review or draft project-level M&E plans, check their pertinence to programme goals and objectives, and document monitoring and evaluation trends and activities on a geographic or thematic level.

    Draft project and / or programme-level evaluation TORs, recommend internal / external evaluators, and coordinate their implementation.

    Liaise with the donors regularly to share programme experiences, engage in cross-fertilization of ideas across implementing partners, and coordinate project development and / or revision activities, as required, ensuring adherence to internal processes.

    Prepare transversal analysis and snap-shot documents as needed.

    Analyze and report on programming within the program strategy and donors’ requirements, respecting formats, deadlines, and specific protocols.

    Provide recommendations to the Program Manager, based on rolling analysis of and reporting on programming, options aimed at achieving maximum strategic program responsiveness and accountability to beneficiaries.

    Perform such other duties as may be assigned.

    Required Qualifications and Experience :

    Education

  • Master’s degree in Development, Political, International Relations, Governance or Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or
  • University degree in the above fields with four years of relevant professional experience.
  • Experience

  • Experience in community / development service provision or programming, M&E design, or implementation, or both;
  • Experience in M&E in insecure environments;
  • Experience working in a complex crisis environment;
  • Familiarity with OTI reporting needs and the OTI Activity Database preferred;
  • Experience in DDRR Programmes is an asset.
  • Skills

  • Knowledge of USAID / OTI programming, specifically in terms of pace and methodology
  • preferred;
  • Knowledge and understanding of M&E design and tools;
  • Ability to adapt M&E tools to work effectively with local authorities, stakeholders, and beneficiaries;
  • Excellent communication and strong writing skills;
  • Strong general analytical skills.
  • Languages

    IOM’s official languages are English, French, and Spanish.

    For this position, fluency in English is required (oral and written). Working knowledge of French and / or Spanish is an advantage.

    Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and / or oral assessments.

    Notes

    Accredited Universities are the ones listed in the UNESCO World Higher Education Database

    Required Competencies :

    Values - all IOM staff members must abide by and demonstrate these three values :

  • Inclusion and respect for diversity : respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency : maintains high ethical standards and acts in a manner consistent with organizational principles / rules and standards of conduct.
  • Professionalism : demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Core Competencies behavioural indicators level 2

  • Teamwork : develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results : produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge : continuously seeks to learn, share knowledge and innovate.
  • Accountability : takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication : encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
  • Managerial Competencies behavioural indicators level 2

  • Leadership : provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision;
  • assists others to realize and develop their potential.

  • Empowering others & building trust : creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision : works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • IOM’s competency framework can be found at this link.

    Competencies will be assessed during a competency-based interview.

    Other :

    Internationally recruited professional staff are required to be mobile.

    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

    This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

    The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

    For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

    Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

    Vacancies close at 23 : 59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

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