Health Program Assistant
The International Federation of Red Cross and Red Crescent Societies (IFRC)
Abuja
34d ago
source : myJobmag

Duties and Responsibilities

Administrative Support :

Accountable for providing professional administrative expertise and support.Support the health team in the organization of meetings internally or externally : Planning and events, issuing and preparing invitations and requests for meetings.

Collect, compiles, tracks and anticipates the necessary documentation and files containing briefings and information for meetings, events and mission travel and ensures the required clearances.

Attend meetings and prepares meeting notes, meeting reports (syntheses, summaries, agreements and action points for follow-

up), upon request identify meeting content.Keep the various operational file holders informed of requests and upcoming commitments and deadlines.

Perform other administration duties as assigned by the health team at the field level.

Program

Conduct research on various ad hoc projects.Support to the program activities during the assessments to be carried out.Supports the team in the daily program activities and provide assistance to compile any financial report.

Communication

Provide support in drafting, editing and preparing presentations, correspondence and other communications when required.

Support knowledge management systems and file.Maintain a central filing system for the operational team coordinate with archives and records ensuring all key documents are accessible and appropriately archived for all health-

related programmes.Manage the health team office inventory stocks and archives in collaboration with the Logistics delegateIn close collaboration with the health team, develop and maintain up-

to-date mailing lists, contact lists for internal and external stakeholders for health-related matters.

Education

Relevant university degree in Health management, public health or other related fields Administrative or Secretarial Diploma

Experience

A Minimum of 2 years’ experience in Health Programmes managementA Minimum of 2 years’ professional experience working with local or international non-

governmental organizationExperience of writing reportExperience of working with National Societies Basic secretarial skills

Knowledge, skills and languages

Self-supporting in computersVery good interpersonal, communication and presentation skillsMotivated, self-started personality, sense of responsibility and organization skillsAbility to multi-

task, work under pressure, and prioritize workload in order to meet tight deadlinesAbility to identify and handle sensitive and confidential information with discretionGood negotiation skills, good judgment and maturityGood knowledge of the operational context and areaFlexibility and ability to travel in the operation’s areasFluent in written and spoken English.

Competencies and values

National Society relationsCommunication - TeamworkProfessionalism Integrity - DiversityJudgement-Decision-makingResults focus and accountability

Method of Application

The Federation is an equal opportunity employer.

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