Front Desk Officer - OBS
Olman Business Solutions
Port Harcourt
5d ago
source : BetaJob

Job Brief

  • The Front Desk Officer role is to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks necessary for effective office management;
  • providing support to executives, and keeping day-to-day business operations running smoothly and efficiently.

    Responsibilities

  • Act as a first point of contact for the company, answering phone calls, and responding to physical inquiries; responding to requests or referring to senior officers as appropriate.
  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Ensuring reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Keep updated records of office expenses and costs
  • Recording information as needed, updating paperwork, maintaining documents and word processing.
  • Helping organize and maintain office common areas, as well as performing janitorial duties.
  • Performing general office clerk duties and errands.
  • Assisting the HR department with job postings and interviews, and implementation of companyТs organizational culture, policies and regulations.
  • Create a log system and update all records of guests / visitors and staff for tracking and documentation.
  • Health & Safety Responsibilities :

  • Take reasonable care of your own health and safety, and that of others affected by what you do
  • Cooperate on all issues involving health and safety especially at the workplace
  • Use work items provided for you correctly, in accordance with training and instructions
  • Do not interfere with or misuse anything provided for your health, safety or personal welfare
  • Report any health and safety concerns to your line manager as soon as practicable
  • Qualifications

  • Minimum of OND in Business Administration, Office Technology / Management, Secretarial Studies or related field
  • Proven work experience as a Receptionist, Administrative Officer, Administrator, Secretary or similar role
  • Proficiency in using Microsoft Office applications.
  • Proficient use of office equipment (e.g. scanners and printers)
  • Additional certification in Office Management is a plus
  • Skills / Requirements :

  • Ability to deal with work of a confidential nature
  • Ability to manage clients and guests
  • Ability to pay attention to details and proffer solution to problems
  • Ability to multitask and meet deadlines
  • Effective planning & coordination skills
  • Effective written and verbal communication skills
  • Exceptional customer service skills
  • Time Management skills
  • Excellent interpersonal skills
  • Professional attitude and appearance
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