Administrative Secretary & Human Resource Assistant
Ades Ventures
Ibadan
4d ago
source : BetaJob

Responsibilities

Provides high-level administrative support

Work with top management to coordinate the organisation’s administration system and office workflows

  • Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents;
  • prepares summaries of findings and / or other related written correspondence as requested.

    May conduct research (within skills and expertise) to assist with projects or inquiries.

    Coordinates and schedules travel, meetings, and appointments.

    Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.

    Responds to and resolves administrative inquiries and questions.

    Performs other general clerical and secretarial duties as requested

    Liaising with internal departments and communicating with the public.

    Directing internal and external calls, emails, and faxes to designated departments.

    Arranging and scheduling appointments, meetings, and events.

    Monitoring office supplies and ordering replacements.

    Observing the best business practices and etiquette.

    Support all internal and external HR-related inquiries or requests.

    Maintain digital and electronic records of employees.

    Serve as point of contact with benefit vendors and administrators.

    Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.

    Maintain calendars of the HR management team.

    Oversee the completion of compensation and benefit documentation.

    Assist with performance management procedures.

    Schedule meetings, interviews, HR events and maintain agendas.

    Coordinate training sessions and seminars.

    Perform orientations and update records of new staff.

    Produce and submit reports on general HR activity.

    Process payroll and resolve any payroll errors.

    Complete termination paperwork and exit interviews.

    Keep up-to-date with the latest HR trends and best practices.

    Performs other related duties as assigned.

    Qualifications

    BSc / HND in Business Administration, Office Administration, Human Resource Management, or any Management related field

    Minimum of 5 years in Office Administration and a minimum of 3 years in Human Resource Management

    An MBA or any Professional HR Certification is an added advantage

    Exposure to labour law and employment equity regulations.

    Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

    Excellent written and verbal communication skills.

    Essential Skills :

    Detail-oriented, organized, and professional

    Exceptional communication and organisational skills

    Excellent written and verbal communication skills.

    Advanced proficiency in staff administration, managing documents, spreadsheets, and databases.

    Ability to liaise internally and externally on administrative matters.

    Exceptional filing, recordkeeping, and organizational skills.

    Working knowledge of office equipment telephones, printers, copiers, scanners, and fax machines.

    Proficiency in appointment scheduling and call forwarding systems.

    Possess cultural awareness and sensitivity

    Demonstration of sound work ethics

    Exceptional interpersonal and customer service skills

    Proven ability to work within a cross-departmental team

    Extremely proficient with Microsoft Office Suite.

    Ability to work independently and reliably.

    Ability to organize and prioritize tasks including delegation of tasks when appropriate.

    Knowledge of, or ability to quickly acquire, familiarise with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

    Exposure to labour law and employment equity regulations.

    Effective HR administration and people management skills.

    Exposure to payroll practices.

    Full understanding of HR functions and best practices.

    Works well under pressure and meets tight deadlines.

    Highly computer literate with capability in email, MS Office, and related business and communication tools.

    Fantastic organizational and time management skills.

    Strong decision-making and problem-solving skills.

    Meticulous attention to detail.

    Ability to accurately follow instructions.

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