Administrative Officer - Upbeat Centre
Upbeat Centre
6d ago
source : BetaJob


Responsible for the administration of Upbeat Vehicles

Responsible for managing the drivers and scheduling of vehicle for daily business operations

Assist in managing documents of various departments ensuring proper and accurate filing, cataloguing, archiving and retrieval as required by staff.

Assist with scheduling the staff meeting room; ensure meetings are well organized and catered for.

Ensure the office is kept clean and properly organized at all times.

Receive requisition orders, request from store, and disburse all the necessary operational consumables and inventory required for the core operational functions.

Take minutes of meeting when needed and collate reports for all meetings, take minutes of meeting where necessary and send minutes or task lists to the team.

Assist in preparing monthly payroll for cleaners and security.

Assist with new employee onboarding process, ensuring a positive experience for new joiners.

Ensure all travel arrangements are made on time, make hotel reservations; prepare travel allowances and book travel ticket for Staff.

Inspect work, and investigate complaints regarding janitorial services and take corrective action. Review checklists daily to ensure conformance to specifications and established standards.

Experience & Qualification

Minimum of B.Sc / HND in Administration or any relevant discipline.

Minimum of two (2) years’ experience with at least one (1) year experience handling similar responsibilities.

Competency & Skills Requirements :

Good interpersonal skill and communication skills.

Excellent customer service and people management skills.

Strong organization and decision-making skills with a problem-solving attitude.

Inquisitive mindset with willingness and ability to learn quickly.

High degree of diligence and commitment.

Experience with office management software like MS Office.

Proficienct in the use of office productivity tools (MS Word and Excel).

Person Specification :

Good grooming and professional outlook.

A good sense of humour with a fun outlook on life, appreciating the importance of a work-life balance

Ability to manage crisis / conflict and have a good sense of tact and diplomacy

Excellent attention to details.

Have enough emotional stability to meet emergencies with poise and wisdom.

Must be able to manage multiple priorities and take initiative.

High degree of independence, objectivity and assertiveness.

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