Personal Assistant
The Maryland Global Initiatives Corporation
2h ago
source : BetaJob

Position Description

  • The Personal Assistant will report directly to the Country Director
  • This position will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, research and technical organizational tasks
  • The PA should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
  • Duties and Responsibilities

  • Preparing, reports, memos, invoices letters, and other documents.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming documents, emails, and other correspondence.
  • Provide general administrative support.
  • Other duties as assigned.
  • Education :

  • Degree in the Sciences, Business Administration or any related field.
  • Experience, Knowledge, and Skills

    Experience :

  • Minimum of 3 years relevant experience
  • Skills :

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.
  • Language :

  • Fluency in English (speaking, reading, and writing) .
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