INTRODUCTION : -
State Administrative Officer job opportunity is available at Malaria Consortium for individuals who possess relevant qualifications.
The State Administrative Officer will provide general Administrative and logistics support to the Program office and ensure efficient use, functioning and management of the office.
This will include to have an updated data bank of consultants, vendors and stakeholders.
The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office asset .
DUTIES AND RESPONSIBILITIES : -
Manage and performs all administrative support in the state office;
Ensures proper management and maintenance of assets including office building, vehicles, equipment, etc.;
Liaise with the Project Officers in coordinating meetings, workshops, seminars, travel arrangements and / or events;
Liaises with Country Office on administrative issues; and
Carry out other duties as may be assigned.
Provides personnel services support in the office
Implements personnel policies and procedures; and
Provides support and coordinates personnel and related staff matters.
Provides Operational and logistic support to the office
Develops and maintains strong and effective relationships with service providers including hotels, care hire services, travel agencies, immigrations, etc.
for project activities;
Carries out timely booking of venues for seminars, conferences, workshops and other project activities;
Source for appropriate venues for seminars, conferences, workshops and other project activities;
Ensures timely picking of consultants, visiting staff, and other stakeholders;
Ensures project receives value for money for all procurements at all times;
Manage the driver and project vehicle; and
DESIRED EXPERIENCE & QUALIFICATION : -
Proven previous experience in operations and procurement for Emergency programmes / Malaria projects.
A minimum of 3 5 years experience in a related role.
Have a Bachelor’s Degree in Administration, Logistics Management, Accounting, Business Management or a similar field preferred.
Proficiency in Microsoft Office and purchasing software.
Strong communication and negotiation skills.
Good analytical and strategic thinking skills.
Supervisory and management experience.
Attention to detail.
Good inter-personal, communication and planning skills.