Job Title : Finance and Admin Assistant
Technical Reporting : Accounts Advisor
Location : (Akwa - Ibom)
Position type : Full- Time
Contract duration : 7 months (February 1 to August 31, 2019)
Heartland Alliance International (HAI) is the global arm of Heartland Alliance for Human Needs & Human Rights, a family of organizations that has been leading anti-
poverty and social justice work in Chicago for more than 125 years. HAI implements programs in nearly a dozen countries on a range of global human rights issues, providing mental health and psychosocial services, access to justice for survivors of conflict or abuse, and high-
quality stigma-free healthcare. Across all programs, HAI promotes progressive, innovative approaches to human rights protections and gender equity.
HAI’s mission is to ensure the safety of people whose rights have been violated and empower them to actively engage in their communities and drive social change.
HAI envisions a world in which people who have been victims of violence and human rights abuses have the opportunity to heal from trauma and access justice, move toward active engagement in society, and create positive and lasting change.
Job Summary :
Heartland Alliance International required the services of a Finance and Admin Assistant, who will be responsible for day-
to-day financial as well administrative related issues for the project(s) within the state. He / She will support the accounts advisor in financial and internal control concerns within the field office such as raising of vouchers, making payments and maintaining proper office records within the field office.
Essential Duties, Responsibilities and Deliverables :
Assist the Accounts Advisor with handling the day-to-day Finance and administration related issues in the field office
Review of documentations, raising vouchers and cheques upon approvals
Ensures that all financial transactions are properly documented
Responsible for implementing administrative processes in the field offices in line with organizational requirement
Keep proper office records / filings as appropriate
Record minutes of staff meetings and circulates same amongst the staff in the field office
Assist with ensuring that personnel files in the field office are up to date with relevant documents.
Assist in organizing and coordinating meetings, workshops and trainings, both on-site and off-site : making travel and hotel arrangements for staff and consultants, identifying and booking venues
Assist in generating activity budgets and maintaining office cash float.
Review staff travels and project activities advances retirements
Assist in the preparation of the Monthly Financial report
Any other duty as assigned
Education and / or Experience :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or competency required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A degree or equivalent qualification in accounting or relevant field
2 years relevant experience
Excellent interpersonal and communication skills
Ability to work with minimal supervision
Fluency in oral and written English and should have knowledge of the use of QuickBooks
Fluency in speaking, reading, and writing English
Strong attention to detail
Strong organizational and prioritization skills
Other Competencies :
Time Management Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
Able to deal with frequent change, delays, or unexpected events
Cultural Sensitivity Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
Language Skills :
Excellent oral and written English communication skills
Knowledge of Local Language preferred.
Computer Skills :
Work Environment :
The noise level in the work environment is usually moderate.
The employee will be required to co-locate with local partners usually in the same office.
The employee is required to travel regularly to often insecure and limited-resource environments.