Our client is a fast growing company with short-stay apartments and cafe outlets.
They currently have an opening for an Executive Assistant in Abuja. An ideal candidate for this role should be well-organized, possessing great planning and time management skills.
Ultimately, he / she will contribute to the efficiency of the business by providing personalized and timely support to the CEO.
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage CEO’s calendars and set up meetings
Format information for internal and external communication memos, emails, presentations, reports
Take minutes during meetings
Organize and maintain the office filing system
Answering phones and routing calls to the correct person or taking messages
Filing and retrieving corporate records, documents, and reports
Helping prepare for meetings
Greeting visitors and deciding if they should be able to meet with executives
Using various software, including word processing, spreadsheets, databases, and presentation software
Reading and analyzing incoming memos, submissions, and distributing them as needed
Experience as a virtual assistant
Opening, sorting and distributing incoming faxes, emails, and other correspondence
Provide general administrative support
BSc / HND in any of the Social Sciences discipline or relevant field
At least 2 -3 years experience as an Executive Assistant, Personal Assistant or similar role
Experienced Administrator / Manager.
Working unsupervised and self-motivated
Must be teachable and willing to learn new skills
Patience and the ability to remain calm under pressure
Thorough and pays attention to details
Outstanding organizational and time management skills
Excellent IT Skills with excellent MS Office proficiency
Familiarity with collaborative tools such as Slack, Google Docs, etc
Excellent verbal and written communications skills
Great ability for Discretion and confidentiality
Be a good communicator with a clear understanding of the role and the responsibilities of the position