Administrative Officer - Uyo

Soteria Eye Clinic

Uyo, Nigeria

3h ago

source : Fuzu

Location : Uyo, Akwa Ibom

Job Requirements

Candidate must possess an HND / B.Sc. from a reputable Institution.

The candidate must have completed NYSC.

He / she must have excellent knowledge of the use of Microsoft Office Packages (Excel and Word).

The candidate must have strong analytical expertise.

Ability to work with little or no supervision.

He / she must be intelligent, smart, and administratively efficient.

Ability to pay attention to details.

He / she must be between ages 20-30years

Essential Duties and Responsibilities

Operations :

In charge of items that moves from Central Office to your branch (i.e., frames, accessories). Take note of stock going down and needs to be re-ordered.

Check balance before fixing any jobs or ordering for any lens.

Give lenses from the store to opticians to fix.

Confer with Supervisors and Department Heads to resolve operational problems and promote communications and good client relations with patients.

Check all lenses before and after fixing to identify scratches, cracks or issues.

Make requisition for lenses not available and stock them in when they arrive.

Take note of lenses not available and follow it up, to ensure the patient gets it in time.

Check for any issues, be it re-order, lens complaints and make sure it is attended to appropriately.

Ordering of Special Order.

Monitor Special Orders until it gets to the Clinic.

Follow-up all orders when it comes wrong, until it arrives correctly in the clinic

Make sure all special orders arrive in maximum of three (3) days.

Forward all special orders including extended and daily medicated contact lens. Also, Crizal, Ultra-thin special orders forwarded to Finance Manager immediately.

Send lens report daily to the Finance Manager.

Type Lasit bills as it comes daily and combine the report by month end and send to management through email and package the bills (hard copy to management).

Balancing of records in store and in the bin cards.

Take inventory in gallery daily and send a report to FM.

Giving out items needed in store, including cases, accessories, stationeries, and drugs and working tools, with proper inventory.

Ensure that your branch Pharmacy have all they need to ensure smooth working.

Ensure the doctors are supplied with all the drugs they will need for refraction and tools needed to see a patient (battery).

Make requisition for stock that are low in quantity.

Ensure that no drug expires under your care.

Every item that finishes e.g., cases and other accessories get a picture of it and send to finance Manager.

Update drugs stock on the ECMS software.

Supervise cash daily and daily remittance into the company account.

Supervise the optical and ensure its in good condition and all work tools are provided.

Perform other duties as assigned.

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