Administrative Officer - Uyo
Soteria Eye Clinic
Uyo, Nigeria
3h ago
source : Fuzu

Location : Uyo, Akwa Ibom

Job Requirements

  • Candidate must possess an HND / B.Sc. from a reputable Institution.
  • The candidate must have completed NYSC.
  • He / she must have excellent knowledge of the use of Microsoft Office Packages (Excel and Word).
  • The candidate must have strong analytical expertise.
  • Ability to work with little or no supervision.
  • He / she must be intelligent, smart, and administratively efficient.
  • Ability to pay attention to details.
  • He / she must be between ages 20-30years
  • Essential Duties and Responsibilities

    Operations :

  • In charge of items that moves from Central Office to your branch (i.e., frames, accessories). Take note of stock going down and needs to be re-ordered.
  • Check balance before fixing any jobs or ordering for any lens.
  • Give lenses from the store to opticians to fix.
  • Confer with Supervisors and Department Heads to resolve operational problems and promote communications and good client relations with patients.
  • Check all lenses before and after fixing to identify scratches, cracks or issues.
  • Make requisition for lenses not available and stock them in when they arrive.
  • Take note of lenses not available and follow it up, to ensure the patient gets it in time.
  • Check for any issues, be it re-order, lens complaints and make sure it is attended to appropriately.
  • Ordering of Special Order.
  • Monitor Special Orders until it gets to the Clinic.
  • Follow-up all orders when it comes wrong, until it arrives correctly in the clinic
  • Make sure all special orders arrive in maximum of three (3) days.
  • Forward all special orders including extended and daily medicated contact lens. Also, Crizal, Ultra-thin special orders forwarded to Finance Manager immediately.
  • Send lens report daily to the Finance Manager.
  • Type Lasit bills as it comes daily and combine the report by month end and send to management through email and package the bills (hard copy to management).
  • Balancing of records in store and in the bin cards.
  • Take inventory in gallery daily and send a report to FM.
  • Giving out items needed in store, including cases, accessories, stationeries, and drugs and working tools, with proper inventory.
  • Ensure that your branch Pharmacy have all they need to ensure smooth working.
  • Ensure the doctors are supplied with all the drugs they will need for refraction and tools needed to see a patient (battery).
  • Make requisition for stock that are low in quantity.
  • Ensure that no drug expires under your care.
  • Every item that finishes e.g., cases and other accessories get a picture of it and send to finance Manager.
  • Update drugs stock on the ECMS software.
  • Supervise cash daily and daily remittance into the company account.
  • Supervise the optical and ensure its in good condition and all work tools are provided.
  • Perform other duties as assigned.
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