British American Tobacco is looking for a new colleague to join us as an Executive Assistant in Lagos, Nigeria
Essential responsibilities :
Manage the work schedule (calendars, visits and work plans) for the Functional Head to ensure optimal use of time and resources.
Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint).
Co-ordinate meetings and engagements for the Functional Leadership Team Provide an effective and efficient administrative service to a high level of competency.
Perform routine transactions such as cash advance, expense statements and retirements as required.
Using electronic calendars, the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for the Functional Head as required.
Create Purchase orders for the function and following through to ensure vendor payments are made.
Expense claims and retirements for Function head and Leadership team.
Execute other specific duties that may be assigned from time to time to achieve efficient administration.
Ensure daily POs are done.
Supports operations team in closing overdue / open orders.
Protocol / Events Co-ordination :
Responsible for organizing extensive global travel arrangements for the Functional heads and other Regional visitors- transportation, hotels, letters of Invitation and visas in place.
Provide support to the Function in coordinating / Organizing conferences (local and global), trainings, workshops and team-
build events with professionalism.
General Administration / Organizing Administrative Tasks : Flight bookings and accommodation bookings for external and internal stakeholders.
Records Management :
Ensure Files (electronic and hard copies) and Information management systems are aligned with Records Management guidelines
Ensuring that records are kept in line with BAT Records Management guidelines.
Knowledge, Skills and Experience :
2-3 years of work experience in a similar role in a leading corporate organization would be an added advantage.
BSc / BA Degree in any field.
Advanced English skills are a must, while French speaking / writing skills are an added advantage.
Solid secretarial and administrative skills , including excellent verbal and written communication .
Applicants must possess very good working knowledge of Word, Excel, and PowerPoint.
The job also demands a person with excellent interpersonal & communication skills and a flair for preparing complex reports and paperwork in English and French.
Good command of software packages , ability to work with new packages and undertake basic database administration.
British American Tobacco is one of the world’s leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.
We are proud that we are consistently among the top 5 companies on the London Stock Exchange.
Our portfolio includes our world-famous Global Drive Brands Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.
Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes.
Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.