Area Coordinator
Acted
Nigeria
2d ago

Fixed term 12 months ASAP

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-

creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile : ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas.

With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 11 million beneficiaries.

ACTED Nigeria

Present in Nigeria since 2017, ACTED teams are supporting displaced and conflict-affected populations in the North-East of the country, around Maiduguri, with a coordination office based in Abuja.

The NGO provides emergency assistance to the most vulnerable populations through a variety of activities, such as building emergency shelters, distributing non-

food items, assisting in the management of camps for displaced persons or providing logistical support as well as information management services to the humanitarian community.

1. Positioning

Context analysis : Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)

Strategy Implementation : Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular

  • Identify new opportunities and new sectors of intervention
  • Consolidate and stabilizate programming
  • Review the geographic and thematic footprint
  • Ensure activities are relevant and meeting area / beneficiary needs
  • Identify ACTED added-value
  • Ensure humanitarian principals are adhered to
  • Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc.
  • to work with in the area based on complementarity and added value

    Networking, positioning and general representation

  • Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
  • Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc.
  • at area level ensuring maximum visibility of ACTED

  • Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-
  • state actors and obtain required authorizations and buy-in for ACTED’s activities at area level

  • Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level
  • Proposal development

  • Lead assessment(s) at area level to ensure proposals are relevant
  • Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
  • Contribute to budget design ensure budget needs at area level have been taken into consideration
  • Advocacy : Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

    Promotion of ACTED network : Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

    2. Management and Internal Coordination

    Staff Management

  • Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
  • Promote team building, productivity and staff welfare
  • Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
  • Manage interpersonal conflicts among staff at area level
  • Internal Coordination

  • Facilitate interdepartmental communication and information sharing for a positive working environment
  • Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)
  • 3. Project Implementation Follow-up

    Project Implementation Tracking

  • Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
  • Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
  • Ensure that relevant project information are up-to-date and available for reporting purposes
  • Ensure coordination and complementarity amongst projects within the area of intervention
  • Project Quality Control

  • Ensure the application of a practical field based M&E system / plan for each project
  • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
  • Advise Project Managers to adapt projects according to monitoring and evaluation findings
  • Ensure beneficiary feedback mechanisms are in place
  • Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
  • Partner Management

  • Identify potential local partners in the area based on an assessment of complementarity and added value
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
  • Finance Management

  • Control project budgets at area level to avoid under / over spending
  • Ensure accurate budget forecasting and efficient cash flow management
  • Ensure timely and accurate area finance TITANIC reporting
  • Logistics & IT Management

  • Ensure timely procurement and adherence to rules of origin and nationality at area level
  • Ensure quality supply management at area level
  • Ensure proper asset management at area level and enforce asset investment policy
  • Ensure proper stock management at area level
  • Ensure proper IT systems, data back-up and protection from malware at area level
  • Ensure sufficient and reliable means of communication at area level
  • Ensure timely and accurate area logistics TITANIC reporting
  • Administration and HR Management

  • Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
  • Proactively adapt the staffing structure to needs and funding
  • Ensure regular performance appraisal and career management for staff at area level
  • Ensure timely and accurate area HR TITANIC reporting
  • Ensure timely exit forms
  • Transparency / Compliance Management

  • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
  • Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
  • Security Management

  • Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks
  • Engage with relevant key stakeholders at area level to ensure access and support of interventions
  • Address security and safety risks by implementing standard operating procedures defined for the area
  • Ensure the offices and houses conform to recommended security, health and safety standards
  • Ensure all staff in the area adhere to security procedures
  • Ensure security incidents at area level are promptly reported to the capital
  • Expected skills and qualifications

  • University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and / or development programmes
  • Base management skills preferred
  • At least four years relevant work experience, preferably including camp settings
  • Proven capabilities in leadership and management required
  • Ability to work well and punctually under pressure
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure
  • Knowledge of local language and / or regional experience an asset
  • Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances
  • Join us

    Join our team today! Send your application in just a few steps. It will be quickly and carefully considered.

    Alternatively, send your application under Ref : AC / NIA

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