Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization.
Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs.
Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
PUI is implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition and health project in Maiduguri and Borno State.
Location : Maiduguri, Borno
Supervision : Under the supervision of : Head of store-keeper
To address logistics needs of humanitarian actors working in North-East Nigeria, PUI is providing partners with a logistic platform.
Under the direct supervision of the head of store-keeper, the store-keeper manages the receipt, storage, safe-keeping and delivery of food, goods, tools and equipment under its responsibility.
He / she participates in the drafting and monitoring of all administrative documents related to stored items.
Responsibilities and Tasks
Maintenance of buildings, storage spaces and stored equipment :
Monitor the storage facilities and infrastructure both from inside and outside : locate damages and propose the necessary repairsEnsure cleaning and regular disinfection of storage spacesIntroduce protection against insects and pests inside the storage spaces and apply treatment upon the first sign of infectionEnsure adequate ventilation of the spacesEnsure the equipment and machines are cleaned before returning to storageMonitor the quality of products at the time of receipt.
Put aside non-compliant or infected products and report to his supervisorRegularly monitor the quality of products during storage.
Pay special attention to expiration datesMonitor the temperature of the temperature controlled area and make sure the standards for drugs storage are met.
Management of receipt and delivery :
In conjunction with the Head of store-keeper, make provisions for the staff and necessary equipment for loading / unloadingSupervise the team of daily workers charged with storage activitiesDraft or complete dispatch and receipt documents in compliance with Premiere Urgence Internationale standards (delivery and release forms)Monitor incoming and outgoing equipmentFill and update stock cardsTake the volume and the weight of the items storedParticipate in monthly stored goods and equipment inventories and reconciliation with what should be in stockEnsure all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.
Monitor the kitting activities.
Drafting of reports and meetings :
Participate in the drafting of inventory reportsAttend to warehouse weekly meetings.
Participate in cargo deliveries :
Cleans and desinfects regularly the interior of the truck. Keep all the needed tools inside the truck (scale , weight, visibility jacket etc.
Cleans the equipment and machines on a weekly basis.Uses the equipments provided by PUI cautiously and avoid breakages and damages.
Loads and unloads cargo from the partner warehouse to the truck and from the truck to PUI warehouse / airport.Transports the cargo with care during offloading and unloading activities.
Handles cargo with care and avoids any damages and breakages of the items.Protects the items during transportation.Organizes the items correctly in order to be able to easily offload and unload the cargo.
Under the management of the Cargo Assistant, segregates the different cargo by destinations when needed in PUI warehouse.
Record the weight and volume of the transported cargo.Verify that security rules are followed at the airport.
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.
Language skills : Fluent in English and HausaEducation degree : Secondary educationWork experience : Previous experience in store-
Commitment to the NGO values and principlesPrevious experience working for an INGO an assetGood physical conditionCapacity to work with a wide range of stakeholders, diplomatic and open-
mindedGood customer service skillsGood management skills and capacities to organize team workAbility to adapt or change priorities according to the changing situation within a mission or the organization itselfAbility to manage stress and pressureUnderstanding of storage procedures and documentsRigourHonesty
Human Resources Management :
Assist the Capital Finance Admin / HR assistant to keep records of previous and current employees in hard copy form and soft copy form.
Financial and Accounting Management :
Accountancy Management : To follow up all transactions posted in the accounting Saga by the AssistantTo enter all transactions in the cashbook.
To ensure the safekeeping of supporting documents for transactions.To scan all supporting documents and store the scanned documents safely.
Cash Management : To regurlarly ensure the safe keeping of the cashbox at any time.To perform cash follow up and make requests for cash when necessary.
To ensure that the Cash Security procedures is implemented and respected.To manage cash advances and ensure that all advances given out are reconciled as soon as possible.
Finance Management : To assist the Capital Administrator to remit all statutory deductions , Pension, PAYE, WHT, VAT etc.
Ensure the Management of Visas on the Mission :
Update the visa follow up tracker as new visa information is gotten.Assist the Capital Administrator to communicate visa issues to the staff concerned.
Assist the Capital Administrator to regularly liaise with the relevant authority regarding all visa requests and inquiries.
Ensure the Circulation of Information, Coordination and Representation for Administrative Issues :
Assist the Capital Administrator in taking minutes of meetings, sending out notices for meetings and preparing meeting venues.
Education Degree :
Economics, Business Management or related field.
Work Experience :
Minimum 1 year of experience in a similar position (NGOs or private companies)
Knowledge & skills :
Good analytical and writing skills. Good management capacities and team leadership spirit
Language skills : Fluent in English.
Computer skills :
Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
Excellent communication and diplomacy skills to manage relationship in potentially tense situations
The Finance officer has to assist the Finance Manager in all the activities related to finance and cash management.
Treasury & Cash Follow-up :
To manage the petty cashTo do daily physical inventory of the petty cash, and report any discrepancies to superiorTo insure availability of cash at base level and forecast any cash issueTo prepare and follow up the pay-
outs and advances, within established guidelinesTo prepare and validate any checks done at base levelTo monitor due dates for payments of contractsTo organise the good process of regular paymentsTo guarantee security of the cash and confidentiality of information
Finance & Accounting Management :
To check, before recording any entry, that the invoices are compliant with PUI’s regulations and proceduresTo record all expenses in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.
To participate in the consolidation of budget follow-ups and cash forecasts at base levelTo prepare the weekly financial forecast of the base, compile it, and send it to the Admin Manager for validationTo be in charge of the monthly closing, revision and accounts for the baseTo issue vouchers, and to properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations.
To collect all invoices exempted from the VATTo issue a monthly With Holding Tax reportTo prepare the bank reconciliation at the end of each monthTo check and to be responsible for following up the program payments if applicableTo be responsible of the preparation of the annual closing documents for the base.
To assist in the preparation for the external audit visits (donor and coordination visits)The tasks and responsibilities defined in this job description are non-
exhaustive and can evolve depending on the project’s needs.
Priorities of the department :
To be able to respect the monthly accountancy calendarTo implement successfully mobile payment to reduce cash payment as much as possibleTo ensure the accountancy hard copies qualityTo implement successfully the withholding tax report and payment
Language skills : Fluent in Haussa and English, Kanuri is appreciatedEducation degree : University degree in Finance, Accounting, or another relevant degreeWork experience : Minimum 1 year of experience in a similar position (NGOs / private companies)Knowledge and skills : Good analytical and writing skillsComputer skills : Good knowledge of the MS office software including Word, Outlook.
Excellent in ExcelOther : Knowledge of humanitarian actorsGood management and pedagogical skills
InterestsStrong motivation to help people in needAccounting and finance
Transversal skills :
Well organizedAbility to take initiative to deal with difficulties encountered in daily workAbility to adapt or change priorities according to the changing situation within a mission or the organization itselfAutonomy, neutrality, hard workerAble to manage stress and pressure
Method of Application
Use the link(s) below to apply on company website.
Due to the urgency to fill the post, recruitment will done on the rolling basis and PUI reserves the right to recruit before the deadline.
If pre-selected you will be contacted shortly by the HR department. on
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