Executive Assistant
Eye Foundation Hospital
Lagos, Nigeria
2d ago
source : Fuzu

Skills and Competencies

  • Good business acumen
  • Strong communication skills, both verbal and written
  • Project management skills
  • Strong organizational skills
  • Ability to work in and build a team
  • Able to work independently but within strategic framework
  • Can handle many projects / assignments at the same time
  • Expert level written and verbal communication skills
  • Strong decision-making ability and attention to detail are important in this position.
  • Position Summary

  • The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
  • The Executive Assistant will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

    Responsibilities

  • Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
  • Communicate and handle incoming and outgoing electronic communications on behalf of the Chairman
  • Assist Chairman / CMD with preparation of presentation materials
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Assist in pipeline / forecast preparation and management
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Arrange travel schedule and reservations as needed, including expense reimbursement
  • Work closely with the CMD / Chairman to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
  • Schedule tasks and coordinate with various team members
  • Administrator for all resources, products, equipment, and other shared office services
  • Additional duties as assigned by the Chief Medical Director.
  • Internal :

  • Will work under and closely with the Executive team, but will also align with the broader direct and indirect EFH team.
  • External :

  • Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential start-up companies / associations, other regional colleges and universities, other private sector enterprise incubation centers, entrepreneurial projects & private sector businesses.
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