Skills and Competencies
Good business acumen
Strong communication skills, both verbal and written
Project management skills
Strong organizational skills
Ability to work in and build a team
Able to work independently but within strategic framework
Can handle many projects / assignments at the same time
Expert level written and verbal communication skills
Strong decision-making ability and attention to detail are important in this position.
The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
The Executive Assistant will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
Answer phones and direct all incoming calls to appropriate party promptly and efficiently
Communicate and handle incoming and outgoing electronic communications on behalf of the Chairman
Assist Chairman / CMD with preparation of presentation materials
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
Assist in pipeline / forecast preparation and management
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Arrange travel schedule and reservations as needed, including expense reimbursement
Work closely with the CMD / Chairman to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
Schedule tasks and coordinate with various team members
Administrator for all resources, products, equipment, and other shared office services
Additional duties as assigned by the Chief Medical Director.
Will work under and closely with the Executive team, but will also align with the broader direct and indirect EFH team.
Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential start-up companies / associations, other regional colleges and universities, other private sector enterprise incubation centers, entrepreneurial projects & private sector businesses.