Executive Assistant to the Lead Pastor
The Elevation Church
Lagos, Lagos, NG
3d ago

Communication

  • Act as first line contact for direct reports of the Lead Pastor.
  • Receive and direct / screen telephone calls and emails intended for the Lead Pastor's office as appropriate.
  • Serve as gatekeeper for the Lead Pastor, while ensuring people are helped / served in a friendly and good manner.
  • Review and prioritize telephone messages for the Lead Pastor.
  • Makes telephone calls for the Lead Pastor, as directed.
  • Itinerary / Calendar Management

  • Organizes and maintains the Lead Pastor’s diary.
  • Make appointments for the Lead Pastor, while redirecting those appointments that can be appropriately handled by another Pastors / units etc.
  • Schedules meetings, events, and church-wide activities into the Lead Pastor's personal calendar at his request.
  • Provides the Lead Pastor with updated weekly, monthly and yearly calendars.
  • Coordinates the Lead Pastor’s speaking engagements and travel arrangements.
  • Meeting Preparation & Support

  • Supports in preparation for meetings as requested by the Lead Pastor.
  • Records meeting minutes, when requested, and assists in ensuring meetings commence in a timely manner.
  • Assists in the preparation for Board of Trustees meetings.
  • Assists in preparation of notes and slides for speaking engagements.
  • Files / Database Management

  • Maintains various types of files and databases for the Lead Pastor.
  • Maintains database for membership, birthdays, wedding anniversaries, and baby dedications.
  • Itinerary / Calendar Management

  • Organizes and maintains the Lead Pastor’s diary.
  • Make appointments for the Lead Pastor, while redirecting those appointments that can be appropriately handled by another Pastors / units etc.
  • Schedules meetings, events, and church-wide activities into the Lead Pastor's personal calendar at his request.
  • Provides the Lead Pastor with updated weekly, monthly and yearly calendars.
  • Coordinates the Lead Pastor’s speaking engagements and travel arrangements.
  • Administrative Duties

  • Reviews and / or draft the Lead Pastor's correspondence, responds to mails and / or prepares letters, as directed.
  • Prepares ministry-related correspondence, reports, minutes, etc.
  • Processes Lead Pastor’s expenses and other administrative items.
  • Miscellaneous

  • Coordinates arrangements to host guest ministers at our church events.
  • Manages various personal matters including banking, flights etc. for the Lead Pastor
  • Liaises with church members, guests, and other staff.
  • Other duties as assigned.
  • Skills and Knowledge

    Educational Qualifications & Relevant Experience (Type of experience and minimum number of years

  • A Bachelor’s degree from an accredited university.
  • At least 6 years’ experience in providing high level Executive Administrative support.
  • Functional / Technical Skills

  • Time Management skills.
  • Communication skills.
  • Administrative skills.
  • Interpersonal skills.
  • Strong Planning and organizational skills.
  • Ability to multitask and prioritize tasks.
  • Proficiency in Microsoft Office Suites.
  • Proactive Problem Identification and Resolutions.
  • Skilled in Information / Records Administration.
  • Attitude and Behavioral Traits

  • High degree of professionalism, maturity, and confidentiality.
  • Good interpersonal skills.
  • Creative, forward thinker.
  • Highly organized with the ability to handle conflicting demands to meet deadlines with minimum supervision.
  • Patient and willingness to work long and irregular hours.
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