Title : Admin Assistant Location : Lagos The Coca-Cola Company
To assist the Leadership Team (LT) member and the team with day to day office work by assuming responsibility for the key administrative tasks (outlined below) and by using personal initiative to ensure the smooth operation of the team.
Offering support for adhoc projects and presentation preparations.
To operate as a key team member who, through initiative and developing an understanding of the business and its issues, is able to follow up on action points and information flow.
Proactive and autonomous diary management for the LT Member
Provide assistance for the LT member and other members of the team as well as external stakeholders
Co-ordination of meetings by scheduling attendees, conference rooms, meals, materials, accommodation, prepare presentations, etc.
Organise international and domestic travel, hotel bookings and itineraries for the team
Co-ordination and planning of the logistics for special events (team days, annual conferences etc.)
Communicate effectively with senior executives and teams across various levels of management locally and internationally through telephone / videoconferencing or at the office
Compose, produce, edit and proof-reads and distributes correspondence, presentations and reports
Manage the administration of budgets
Work with the team to report on budgets
Coordinate adhoc projects for the LT member
Screen, handle or redirect all incoming telephone calls
Handle and prioritise internal and external information and process expenses for the team
Assist with the onboarding of new associates by ensuring that all the necessary tools and resources are available for the associate on the first day (PC, Phone, Software, Desk etc.)
Ensure that when an associate leave the organisation that all the necessary offboarding requests have been generated and the separation checklist has been handed to HR
Help to orientate the new associate
Assist with creating PO’s and then following up to ensure PO’s have been paid
Organization Impact / Influence :
Related Requirements / Qualifications
Secretarial or Business College Diploma
5+ years experience in a similar role
Advanced knowledge of MS Word, PowerPoint and Excel
Demonstrated ability to provide proactive quality administrative assistance
Leadership Behaviors :
Maintain productive and credible long-term relationships with internal and external stakeholders
Understand customers’ goals and priorities as a means to ensure customer satisfaction
Align team members’ activities to business goals
Practice inclusiveness by listening to and leveraging diverse perspectives in the team
Work with team members to identify areas for development
Provide feedback and model behaviors to help others grow
Identify and act upon opportunities to promote, recruit and retain talent
Ask for and act on feedback from others
Demonstrate an openness to learn from others and actively share knowledge and experience
Set an example of personal health and wellbeing, and encourage others to adopt similar practices
What We Can Do for You :
You will be part of the Africa team where teams are the new heroes and our leaders that are inclusive orchestrators.
Together, in pursuit of our Company Vision to craft loved brands, done sustainably, for a better-shared future, we will :
Build winning CAPABILITIES
Change the DNA of our organization to becoming ADAPTABLE
We are doing our best to create a seamless candidate experience for you as you apply for roles within the company. Due to the high volume of vacant positions, the recruitment process may take longer than usual and there may be a longer delay between application and interview.
We appreciate your patience.