Finance Assistant
International Rescue Committee (IRC) Jobs Recruitment [2 new positions]
Gwoza, Borno
2d ago
source : NGRJobs

Job Overview / Summary

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  • The Finance Assistant is to assist the senior Finance officer by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record-keeping of the day-to-day transactions in accordance with IRC policy and procedures.
  • Major Responsibilities

  • To assist the Senior Finance Officer in ensuring that timely and accurate payments are made.
  • Ensure accuracy and completeness of payment documents in compliance with IRC and Donor policies and procedure
  • Coordinate with district teams for advance issuance and their timely adjustment of advances & Training documentation.
  • Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets, and verifying payments to be made
  • Posting all vouchers into the transaction spreadsheet on daily basis for review by the senior Finance Officer. Ensure that all information in the spreadsheet is correct and complete.
  • Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs.
  • Carry out cash count as per the IRC policy and schedule. Document the cash count sheets for records.

  • Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
  • Assist senior Finance office in monthly bank & account reconciliation.
  • Ensure all the financial documents are properly filed & tagged.
  • Paid stamping of all the invoices and related documents before filing.
  • Ensure timely preparation of tax & deposit into the bank.
  • Visit Bank for necessary collection & submission of financial documents.
  • Photocopies & scanning of all necessary documents / Instruments.
  • Perform any other task assigned by the line manager.
  • Finance / Budgeting
  • Act always in accordance with local law and standards of accounting practice.
  • Review budget with the aim of gaining a clear understanding of budget guidelines and instructions
  • Review funding allocations to enable proper guidance to programs and proper coding.
  • Provide training to program staff on finance issues.
  • Produce monthly and quarterly reports to be reviewed by your supervisor.
  • Key Working Relationships :

  • Position Reports to : Senior Finance Officer
  • Position directly supervises : None
  • Indirect Reporting : Finance Coordinator, Finance Manager and Senior Area Manager,
  • Other Internal and / or external contacts : Field coordinator, IRC Gwoza sector leads
  • Qualifications

  • The requirements should establish a baseline (minimum) for educational background, previous work experience, professional knowledge or certification, specific skills and strengths and any other skill necessary to perform the essential functions of the job.
  • Education :

  • HND or a Bachelor’s Degree in Accounting from a recognized College / Institutions
  • Work Experience :
  • Minimum of two (2) years of professional accounting experience.
  • INGO Finance experience is highly desired.
  • Demonstrated Skills and Competencies :

  • Able to work in high-pressure situations, solve problems and resolve conflicts.
  • Able to independently organize work, prioritize tasks and manage time.
  • Strong interpersonal skills, able to coach and support others.
  • Self-motivated, honest, highly responsible, and punctual.
  • Computer literate with significant knowledge / experience in excel.
  • Language Skills :

  • Fluency in local context language is highly desirable.
  • Excellent verbal and written communication skills, fluent in written and spoken English.
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