Finance Officer / Pooled Fund Manager (TJO)
United Nations
Maiduguri
4d ago

Org. Setting and Reporting This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible

for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts.

  • OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies;
  • advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

    This temporary job opening is being published for the position of Finance Officer in Maiduguri, Nigeria. Under the overall guidance of the Head of Office, the Finance Officer reports to the Head of Nigerian Humanitarian Fund Unit OCHA Nigeria.

    Responsibilities Within delegated authority, the Finance Officer (Pooled Fund Manager) will be responsible for the following duties :

  • Verify Implementing Partners (IP) financial documentation as required;
  • Liaise with companies carrying out financial audit of partners and financial spot-checks ensuring compliance with the United Nations Financial Regulations and Rules (UNFRR);
  • Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the UNFRR and the Country-
  • based Pooled Funds (CBPF) Guidelines;
  • Review and advise on the clearance of the project budget and grant agreements;
  • Review and advise on budget amendments or no-cost extension requests;
  • Review draft and final audit report, all financial report to make sure that it is in line with the signed agreement and project budget.
  • Maintain complete, accurate and updated detailed list of disbursements to IP;
  • Regular follow-up with IP to obtain financial reports;
  • Review of interim and final financial reports and confirm the amount for additional disbursements;
  • Initiate the process to ensure disbursements as required and follow-up on any reimbursements;
  • Conduct financial spot-checks in line with the operational modalities;
  • Oversee the audit process including facilitation of the contracting of external auditing companies, supporting the planning, advise on the clearance of audit reports and ensuring follow-
  • up of critical audit findings;
  • Support IP regarding compliance with the UNFRR and the Guidelines for CBPF;
  • Ensure compliance with any other requirements stemming from the UNFRR, grant agreements and guidelines;
  • Maintain complete and updated cash flows for the Fund, and inform the deputy HoO on a regular basis and upon request on the available cash balance;
  • Support Fund analysis for informing future allocations;
  • Prepare financial analysis for standard and ad-hoc reporting requirements;
  • Provide input for the preparation of CBPF Annual Reports;
  • Ensure timely financial reporting in compliance with donors’ requirements;
  • Liaise with relevant OCHA sections at HQ;
  • Stay up-to-date on documents / reports / guidelines that have bearing on matters related to programme and / or OCHA budgets, ensuring compliance with United Nations policies and procedures.
  • Perform other related duties, as assigned. Competencies
  • PROFESSIONALISM : Knowledge of a range of humanitarian assistance, emergency relief and related human rights issues, including approaches and techniques to address difficult problems.
  • Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response.

    Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country / area.

  • Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery);
  • ability to provide guidance to new / junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
  • is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;
  • shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • PLANNING & ORGANIZING : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments;
  • adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;
  • monitors and adjusts plans and actions as necessary; uses time efficiently.

  • ACCOUNTABILITY : Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
  • operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments;
  • takes personal responsibility for his / her own shortcomings and those of the work unit, where applicable. Education An advanced university degree (Master's degree or equivalent) in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field, is required.

    A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree Work Experience A minimum of five years of progressively responsible experience in finance, administration, budget, business administration or related area is required.

    Relevant field experience in emergency situations is desirable. Experience handling administrative, finance and human resources related matters is desirable.

    Experience working in humanitarian financing is desirable. Relevant experience in the UN Common System is desirable. Languages English and French are the working languages of the United Nations Secretariat.

    For the position advertised, fluency in English is required. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-

    based interview. Special Notice

  • This Temporary Job Opening (TJO) is opened to internal and external candidates. The duration of the temporary appointment / assignment is for six months, with the possibility of extension (subject to extension of the mandate and / or availability of funds), and the selected candidate is expected to be deployed as soon as possible.
  • Candidates found suitable and not selected for the announced duty station, may be selected for deployment to other duty stations.
  • The selection will be for similar functions with similar requirements at the same level.

  • A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.
  • 7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories.

    For full information on eligibility requirements, please refer to section 5 of ST / AI / 2010 / 4Rev.1 on Temporary Appointments.

    In its resolution 66 / 234, the General Assembly further "stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-

    General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013 " Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

  • Upon separation from service, including, but not limited to, expiration or
  • termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-

    employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-

    employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

  • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
  • An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST / AI / 2010 / 3, as amended, and ST / AI / 2010 / 4 / Rev.

    1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his / her current position within six months of the end of his / her current service.

    This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

  • The expression "Internal candidates", shall mean staff members who have been recruited after a competitive examination under staff rule 4.
  • 16 or after the advice of a central review body under staff rule 4.15.

  • Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position.
  • The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law.

    Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and / or violations of international human rights law and international humanitarian law.

  • For information on special post allowance, please refer to ST / AI / 1999 / 17. For more details on the administration of temporary appointments please refer to ST / AI / 2010 / 4 / Rev.1.
  • The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at : http : / / www.
  • un.org / hr handbook / English.

  • Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position.
  • The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law.

    Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and / or violations of international human right saw and international humanitarian law.

  • Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-
  • a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on "Manuals" hyper-

    link on the upper right side of inspira account holder homepage.

  • Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application.
  • In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills.

    Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening.

    Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission.

    Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

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