We are looking an admin assistant who is willing and supportive force behind both, and we are currently seeking someone exceptional to take the helm.
The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to details.
Objectives of this Role
Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practices
Daily and Monthly Responsibilities
Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming / outgoing mail and shipments, and maintaining an organized, clean office environment
Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference