Administrative / Personal Assistant to Sales Director(s)
TradeDepot
lagos, NG
5d ago
source : Mrjobsnaija

TradeDepot's job vacancy, Career and Recruitment

Job title : Administrative / Personal Assistant to Sales Director(s) jobs in Lagos Job Location : Lagos Deadline : January 24, 2022

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  • Reference No. : 21000VZX

    Job : General Administration / Secretarial

    Travel : No

    Job Type : Regular Employee Hire

    Detailed Description and Job Requirements

  • Provides administrative / clerical support within any of a variety of departments. Supports an SVP or below.
  • Spends 60% of time providing administrative support to relieve managers and staff of administrative details.
  • Spends less than 20% of time on special projects.
  • Spends less than 20% of time performing clerical duties; ie : taking messages, filing, copying, faxing. Duties may include processing and tracking of purchase orders, expense reports, timecards.
  • Arranges interviews and group events. Maintains organization charts and distribution lists.
  • Creates spreadsheet models for forecasting. Implements space planning and group moves. Sets up new hire offices.
  • Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.
  • Makes domestic / international relocation / travel arrangements.
  • Arranges internal / external meetings and catering needs
  • Acts as an information source on organization policies and procedures.
  • Works with other administrative personnel.
  • Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations.
  • Follows standard practice and procedure. Normally receives no instructions on routine work, general instructions on new assignments.
  • Ability to work in a dynamic fast paced environment.
  • Knowledge of spreadsheet applications.
  • Demonstrated strong organizational skills.
  • Proactive and resourceful.
  • Self-motivated.
  • Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
  • B.A / B.Sc Degree or equivalent.
  • 1 - 2 years of related experience.
  • Job Description

    General Secretarial Duties :

  • Diary Management and the maintenance thereof for multiple stakeholders
  • Handling of general queries
  • Arrangement of meetings / venues
  • Travel arrangements
  • Answering telephones and timeous delivery of comprehensive messages
  • Typing / formatting of documents
  • Compiling and finalising reports
  • Office Management (Ordering stationery etc.)
  • Ensuring all standard documents are completed.
  • Administration Duties :

  • Filing
  • Updating and administering internal knowledge management system
  • Understanding of all admin processes and ability to guide staff to required documentation
  • Advise and assist staff on admin systems queries
  • Administrative support CRM initiatives
  • Ad hoc tasks.
  • Qualifications

    Qualifications & Experience Required :

  • Matriculation + Secretarial Diploma / Qualification beneficial
  • Minimum 4 years Extensive Secretarial / Personal Assistant Experience
  • Experience managing multiple diaries - across time zones
  • Experience supporting multiple Leaders
  • Discretion and trustworthiness : you will often be party of confidential information
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Preferred Qualifications :

  • We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company Ûªs senior-level manager(s).
  • Executive Assistant Ûªs responsibilities include managing calendars, making travel arrangements, and preparing expense reports.
  • To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

  • Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s).
  • Applicants are required to read, write, and speak the following languages : English
  • Administrative / Management jobs in Nigeria *Administrative / Management jobs in Lagos *Administrative / Personal Assistant to Sales Director(s) in Lagos
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