Logistician / Administrator (M/F)
Médecins du Monde
Damboa, Nigeria
6d ago

Description du poste

Under the supervision of the field coordinator, you are in charge of :

  • Carrying out administrative, accounting, financial and logistics management of Damboa base
  • Organizing the logistics and administrative support to the program at base level
  • Supervising the log / admin team (administrative officer, administrative assistant, logistics officer and logistics assistant) and ensure the reinforcement of their capacities
  • Supporting the field coordinator in the management of security
  • Your main responsibilities are to :

    More specifically, your responsibilities are to :

    1.Logistics

  • Ensure procurement in the respect of the MdM procedures, guidelines and policies
  • Follow the operational implementation of the stock and asset procedure
  • Suggest and implement tailor-made trainings to key staff
  • Supervise the log / admin team and provide guidance and technical support
  • Provide regular reporting to the logistics coordinator upon solicitation, especially through standard monthly reporting tools
  • Ensure the regular order for the compound and the maintenance of the base
  • Provide support in implementations of the water and sanitation (WASH) activities as well as the infection prevention and control (IPC)
  • Follow up the vehicle rental framework contract
  • Supervise the planning and execution of maintenance and repair work on mission vehicles
  • Establish vehicle movement schedules
  • Ensure that drivers are aware of their obligation to adhere to MdM safety rules and procedures
  • Support the field coordinator in all aspects of security management
  • Make sure that all communication means are in place and well used by the team
  • Attend to security meetings on delegation of the field coordinator and network closely with logistics departments of other humanitarian actors
  • Collect security reports and follow up
  • 2.Administrative, human resources and finance

  • Support the human resources coordinator in ensuring the proper application of HR policies and associated processes
  • Ensure all staff files are up-to-date including the staff database
  • Manage the filing, storage and security of documents
  • Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff
  • Be responsible for the book keeping (accounting) of the base under the line management of finance coordinator
  • Prepare and supervise the monthly closing, review and integrate the accounting before sending to the coordination
  • Be responsible for the management of the base treasury and sending of cash forecast to country office on bi-monthly basis
  • Ensure the smooth transfer and security of funds
  • Prepare and finalize the base fund forecast with field coordinator and program managers
  • Update the budget follow-up and forecast on monthly basis and conduct a meeting to share the results
  • Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor / HQ
  • Apply
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