Economic Community of West African States is Recruiting For Office Manager (Bilingual Secretary)
Economic Community of West African States
Lagos, NG
4h ago
source : Mrjobsnaija

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Economic Community of West African States’s Career and Recruitment Offer

Job title : Office Manager (Bilingual Secretary)

Job Location : Not specified

Deadline : June 3, 2021

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  • Job by industries
  • Location : Banjul, Gambia

    Status : Permanent

    Institution : ECOWAS Regional Competitive Authority (ERCA)

    Agency : ECOWAS Regional Competitive Authority (ERCA)

    Department : Trade, Customs, Free Movement And Tourism

    Directorate : Office of the Director, Administration & Finance

    Line Supervisor : Director, Administration & Finance

    Role Overview

  • Under the supervision of the Director, Administration & Finance, the incumbent should play a vital role in the smooth running of the Department
  • From welcoming visitors, to reception of calls, fixing appointments, organizing the schedule of his / her superior, drafting of correspondence and filing documents, his or her duties will be critical to the daily activities of the Department / Directorate
  • In this regard, he / she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
  • Role and Responsibilities

  • Management of the Supervisor’s schedule : manage the Supervisor’s diary and schedule, organise and manage appointments;
  • receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor

  • Administrative Management : organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms;
  • request and provide supplies to the office

  • Management of mail and documents : create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises;
  • manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval

  • Computer skills : Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and / or Portuguese
  • Perform any other duty assigned by the supervisor.
  • Academic Qualifications and Experience

  • HND or equivalent in Secretarial Studies or Administration or a related field from a recognized higher institution
  • 6 years experience in administrative and secretarial services
  • Sound judgment and the ability to make reasonable decisions with little supervision
  • Knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
  • Eligible Candidates :

  • Nationals of Gambia or other ECOWAS member-states resident in Gambia.
  • Age Limit

  • Be below 50 years old. This provision does not apply to internal candidates.
  • Salary

  • UA 20,581.97; USD 32,474.24 / UA 24,770.16; USD 39,082.35 / UA 29,051.08; USD 45,836.80 annually.
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