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Economic Community of West African States’s Career and Recruitment Offer
Job title : Office Manager (Bilingual Secretary)
Job Location : Not specified
Deadline : June 3, 2021
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Location : Banjul, Gambia
Status : Permanent
Institution : ECOWAS Regional Competitive Authority (ERCA)
Agency : ECOWAS Regional Competitive Authority (ERCA)
Department : Trade, Customs, Free Movement And Tourism
Directorate : Office of the Director, Administration & Finance
Line Supervisor : Director, Administration & Finance
Under the supervision of the Director, Administration & Finance, the incumbent should play a vital role in the smooth running of the Department
From welcoming visitors, to reception of calls, fixing appointments, organizing the schedule of his / her superior, drafting of correspondence and filing documents, his or her duties will be critical to the daily activities of the Department / Directorate
In this regard, he / she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
Role and Responsibilities
Management of the Supervisor’s schedule : manage the Supervisor’s diary and schedule, organise and manage appointments;
receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor
Administrative Management : organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms;
request and provide supplies to the office
Management of mail and documents : create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises;
manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval
Computer skills : Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and / or Portuguese
Perform any other duty assigned by the supervisor.
Academic Qualifications and Experience
HND or equivalent in Secretarial Studies or Administration or a related field from a recognized higher institution
6 years experience in administrative and secretarial services
Sound judgment and the ability to make reasonable decisions with little supervision
Knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
Eligible Candidates :
Nationals of Gambia or other ECOWAS member-states resident in Gambia.
Be below 50 years old. This provision does not apply to internal candidates.
UA 20,581.97; USD 32,474.24 / UA 24,770.16; USD 39,082.35 / UA 29,051.08; USD 45,836.80 annually.