Finance Officer
The Norwegian Refugee Council
Jos
4d ago
source : BetaJob

Job Details

Location : Jos, Plateau

Job Schedule : Full time

Job Category : Finance

Job Description

Generic Responsibilities (max 10) :

  • These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential.
  • Details belong in the Work and Development plan.

  • Ensure adherence with NRC policies, tools, handbooks and guidelines
  • Implement delegated support function portfolio according to plan of action
  • Ensure proper filing of supporting documentation
  • Promote and share ideas for improvement of the support function
  • Ensure that the accounting, monitoring and reporting are according to procedure
  • Maintain budget control and monitor cash flow for the area office
  • Specific Responsibilities

  • These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention.
  • This section shall be revised whenever a new employee is hired or the context changes significantly.

  • Maintenance of the internal control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and travel claims, are duly processed.
  • Ensure that staff advances, returns and claims conform to NRC standards and laid down policy before approval is made.
  • Establish a good tracking system for advances and ensure that clearance of advances is done on time.
  • Proper control, archiving and filing of all supporting documents related to payments for projects and Field Offices
  • Ensure timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Post all Area Office payments and ensure that correct coding of expenditure on all payment Vouchers, Purchase Orders and Purchase Requests is done.
  • Ensure monthly financial documents from the Area Office are scanned and archived in O365 as per guidelines given in the SSD manual and shared with the Country Office
  • Assign duties, supervise, train and appraise the Finance Assistant.
  • Responsible for preparation and remittance of monthly taxes deducted from staff, suppliers and consultants on time to relevant authorities.
  • Contribute in the design, development and implementation of the financial management policies, procedures and practices
  • Support the Finance Team Lead in audit preparations and close outs
  • Ensure that all cash and bank payments are processed on time, fully approved and with high quality supporting documentation
  • Ensure daily and weekly cash counts are done for the area office and prepare the monthly reconciliation of the bank and cash accounts
  • Cover for the Finance Team Lead during absences
  • Context / Specific skills, Knowledge and Experience

  • Minimum of 2 years’ experience in similar position preferably with an NGO
  • Minimum of University degree in related field.
  • Good skills in Excel and Word
  • Good knowledge of accounting packages; preferably Agresso
  • Good knowledge to initiate the revision of finance SOPs
  • Good knowledge of the North Eastern Nigeria context
  • Member of any professional accounting body is an added advantage.
  • Generic Professional Competencies :

  • Experience from working as a Finance Officer in a humanitarian / recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities.
  • Some knowledge of English and Hausa.
  • Behavioural Competencies (max 6) :

    These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position :

  • Handling insecure environment
  • Planning and delivering results.
  • Empowering and building trust.
  • Communicating with impact and respect.
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