Personal Executive Assistance - IT Horizons
IT Horizons
5d ago
source : BetaJob

Job Details

  • Conserves the MD / CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information;
  • initiatingtelecommunications.

  • Responsible for day-to-day management of the MD / CEO’s calendar and activities to ensure high value time utilization of the MD / CEO in relationship to external and internal requirements.
  • Brief / update the MD / CEO on upcoming meetings and ongoing obligations.

  • Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the MD / CEO.
  • Assist in the prioritization of tasks, activities and issues requiring the MD / CEO attention to ensure they are acted upon in a timely manner and assist in following up on requests made by the MD / CEO
  • Drafts documents or conducts research to further the MD / CEO’s work in program and or development;
  • Attending meetings with the MD / CEO when and where necessary and representing him by attending meetings in the MD / CEO absence when and wherenecessary.
  • Works with Business Development, Communications, Administrative, Project, and other teams to prepare the MD / CEO for external meetings, presentations and events, and ensures timely follow up of all action items.
  • Take notes, record observations and gather contact information of meeting / event as it relates to the MD / CEO.
  • Prepares briefing memos and relevant updates for the MD / CEO on outstanding projects, identifies issues, develops contingencies and suggests remedies.
  • Assists with or manages special projects which may include PR, securing high profile speaking engagements, weekly, monthly, quarterly and annual reports, or specific personnel and organizational development initiatives.
  • Provides regular operating status reports to the MD / CEO as needed, assisting the MD / CEO during operational reviews through follow up on assigned performance tasks and deadlines.
  • Maintains customers’ confidence and protects operations by keeping information confidential.
  • Prepares reports by collecting and analyzinginformation.
  • Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters and work with the MD / CEO to foster a success-oriented, positive, high integrity organizational culture.
  • Maintainsexecutive'sappointmentschedulebyplanningandschedulingmeetings,conferences, teleconferences, andtravel.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meetingdiscussions.
  • Maintains MD / CEO office supplies inventory by checking stock to determine inventory level; engaging with the logistics team, anticipating needed supplies;
  • evaluating new office products; placing and expediting orders for supplies; verifying receipt ofsupplies.

  • Maintainsprofessionalandtechnicalknowledgebyattendingeducationalworkshops;reviewing professionalpublications;establishingpersonalnetworks;
  • participatinginprofessionalsocieties.

  • Contributes to team efforts by accomplishing related results asneeded.
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