Job Title : Awards Management Officer
Department : Programs / Emergency
Location : Maiduguri, Borno
Band : 10
Reports To : DCR Emergency and Early Recovery Response
Project Background :
Since the crisis in Northeast Nigeria escalated in 2013, the food security situation has continued to worsen. Emerging data of June 2016 has revealed that the severity of the food and nutritional crisis is well beyond emergency thresholds in Borno State.
including 180,000 in Maiduguri's outskirts, 120,000 camp residents and approximately 275,000 IDPs in newly reopened areas.
A growing number of people are in urgent need of food assistance, and alarming rates of acute malnutrition have been reported.
The re-opening of Local Government Areas (LGAs), many which have been inaccessible for an extended period of time, has led to the identification of new IDP locations in Borno State, while ongoing conflict between the military and Boko Haram has resulted in the influx of more IDPs into Maiduguri metropolis and the establishment of several spontaneous camps.
The number of IDPs in both Maiduguri, Jere and other LGAs continue to increase with the current reports indicating a total of 1.
6 million IDPs in Borno State alone.
In this emergency context, IDP households are among the worst affected populations as displacement has resulted in the loss and destruction of key assets and the interruption of livelihoods.
Furthermore, in Maiduguri center, the majority of IDPs families have found refuge with host families, with whom they share already scarce natural resources such as shelter and water.
As per CRS' needs assessments, these communities are in immediate need of food, WASH, emergency shelter, NFIs save lives and restore dignity.
CRS has also identified agriculture and livelihoods as a key need and gap in the ongoing humanitarian response.
In order to effectively respond t o the crisis, CRS Borno's emergency and early recovery programs are focused on food security, NFI, WASH and shelter, for both IDPs and host families.
Where possible, CRS will seek to maximize project impact, efficiency and effectiveness by adopting market based approaches through e-vouchers and the RedRose OneSytem platform privileging integrated programming and empowering targeted communities through participatory approaches.
Job Summary : The Award Management Officer I, under the direct supervision of the DCR Emergency and Early Recovery and working in close collaboration with the DCR for Operations, NE Operations Manager, Emergency Coordinator, Program Managers, Business Development Manager and Head of Finance and Grants will be responsible for the following.
Specific Responsibilities :
Grants management and compliance
Monitor 3 Resilience Grants with head offices in Yola, Adamawa State
1) Lead the review of any new granting / contracting mechanisms to ensure adherence to donor requirements related to eligibility for CRS / partners, budget presentation, acceptability of cost allocation and other proposal requirements.
2) Support timely agreement / contract development / review / approval, both at the level of CRS and partners, ensuring adherence to both internal CRS and donor requirements.
3) Anticipate and respond to donor requests related to contracts, grant budgets and spending
4) Anticipate and respond to CRS and sub-grantee questions related to contracts, grant budgets and spending, and try to encourage information sharing that will allow them to become familiar with requirements and practices of enforcement of donor / CRS finance policy.
5) Ensure access for grant and programming staff to relevant internal CRS and US Government / Other external policy manuals / updates to ensure accountable and efficient program performance.
6) Track liability to donors (A / C 3031 / 3032 / 3034) for awards funded in the North Eastern region.
7) Follow up with the NE DFM on any identified issues / questions on contract conditions / need for modifications or clarification.
8) Review, communicate and monitor compliance with donor requirements related to staffing, purchasing, asset management and reporting.
9) Identify compliance gaps and related solutions including differences between donor and internal CRS policies and procedures, including cost allocation.
10) Track grant / contract compliance via application of existing mechanism (i.e., grants startup checklist) and through the development / testing / roll out / implementation of new tools as and when required.
11) Take the lead in monitoring timely gra nt / contract closure engaging both finance and program staff well in advance of closure deadlines and advising on issues related to staffing, disposition and reporting.
12) Ensure the timely reporting to senior management of any identified compliance risks.
13) Review and approve cash disbursement advance journals, ensuring accurate postings particularly to accounts 1231, 1232, and 6166.
Ensure that advances to partners are liquidated in a timely manner.
14) Monitor timely reconciliation of project material stocks both at partner and CRS level with distribution reports. Advise of stock status when nearing grant completion.
15) Organize and facilitate regular and ad-hoc meetings with Programming Team, Finance team, Operations team to plan workflow and address finance and grant compliance issues.
Internal control assessment
Report findings to program management including proposed follow-up with sub-grantees based on issues surfaced.
categorized and all Internal Control Improvement Plans are fully implemented.
Develop related action plan with program and finance staff to address any capacity / system gaps.
Financial management and analysis :
Support follow up actions to resolve any identified problems.
Ensure quarterly cash forecast is submitted to Finance no later than 10th each month
Capacity building :
Facilitate the development of Scopes of Work for TDY support as and when needed and monitor TDY performance.
g., financial management, budget analysis, policies and procedures, GAAP and basic accounting, etc. ...
Detail site findings and ensure implementation of recommendations / corrective action plan and follow-up requirements.
Agency-wide Competencies (for all CRS Staff) :
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Supervisory Responsibilities : Will supervise Grant Managers and Grant / Project Accountants across the various awards in the 3 NE States (CGO) r.
Key Working Relationships :
Internal : Head of Finance and Grants, Deputy Finance Managers for GL and Grant Compliance, finance team, NE Operations Manager, Emergency Coordinator, DCR-Operations, Program Managers and Chief of Party, Country Representative, Procurement Manager, Administrative Officer, HR Officer, IT Officer, Internal Auditors.
External : Donors, Subrecipients, Suppliers and External Auditors
Required Qualifications and Experience :
1) Master's degree in finance, business administration or accounting, required.
2) A University degree in accounting, preferred.
3) Professional qualification in accounting (ACCA, CPA or equivalent), preferred.
4) Minimum seven years relevant work experience w / NGO, of which three years should be in USG finance and compliance. Very strong finance background.
5) Experience managing USG and / or other donor grant awards.
6) Auditing experience, a plus.
7) Demonstrated ability in building capacity and providing training and technical assistance, and experience working with church partners.
8) Proven ability to be an effective supervisor of staff of varying levels of responsibility.
9) Good command of spoken and written English.
10) Proficient in MS Office (Word, Excel and other appropriate software)
11) Self-guided, strong organizational and planning skills.
12) Ability to work independently and under pressure.
13) Excellent communication, coaching and facilitation skills.
14) SUN System / Q&A exposure and competence will be an added advantage, or ability to learn quickly.
Required Foreign Language : English
Required Travel : The position is based in Maiduguri requiring travel 40% of the time on average to field offices in Yobe and Adamawa States as well as to Abuja where the Country Office is located.
Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.
We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.
CRS' processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Disclaimer : This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS is an Equal Opportunity Employer
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.
Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.