Admin Manager
Creatrix Empire International Limited
Lagos, Nigeria
4d ago
source : Fuzu


  • B.Sc in Business Management, Administration or Human Services.
  • At least one year experience in an office management, finance and administration role.
  • Other Selection Criteria (skills, knowledge and experience) :

  • Working mastery of computer programs including Microsoft Word, Power Point and Excel, and familiarity with client management systems.
  • Understanding of the challenges, importance and issues of working within administration.
  • Demonstrated time management and organization skills including ability to multi-task; prioritize, and a willingness to keep up to date on all relevant technology changes undertaking training as required by the position.
  • Natural problem-solver; willing to initiate and lead in unpredictable circumstances.
  • Ability to evaluate, analyze and take critical decisions.
  • Keen attention to detail and the ability to organize complex information neatly and accurately.
  • Highly motivated with an ability to solve practical problems and follow written, verbal or other instructions.
  • Demonstrated ability to prioritize and meet deadlines.
  • Tactful and discreet at all times.
  • Sharp analytical and critical thinking skills.
  • Demonstrated communication skills with an ability to remain calm under pressure particularly when responding to people who may exhibit difficult behaviours or have poor communication skills.
  • Knowledge of principles and techniques employed in effective office administration and management.
  • Ability to make independent decisions as well as to prepare reports and statements.
  • Responsibilities

    Recruitment and Onboarding :

  • Assist in implementing strategic human resource policies that enable the Company to effectively fulfil its mandate by recruiting the right type of staff, and deploying and developing them effectively.
  • Administer the letters of appointments and other personnel documents in relation to staff appointment.
  • Ensure and update the accurate job descriptions for all positions within the Company.
  • Shall assist in the planning and ensuring systematic induction for all new employees of the designations.
  • Ensure that induction plan is signed off and filed in the personal file of all employees.
  • Play key role in organize and carrying out induction courses to new staff as well as the refresher course for all staff.
  • Attendance and Leave Management :

  • Track the attendance of all staff daily in line with Company requirements and standards.
  • Track annual leave database, eligibility, availed and closing balances of annual leaves for all staff.
  • Salary Processing / Payroll :

  • Draft and prepare monthly payroll for all staff and presents same to the CEO for approval.
  • Employee Performance, Retention and Separation :

  • Assist in coordinating training activities for staff in line with human resource development strategy.
  • Implement and evaluate training programmes for staff development.
  • Keep training records and budget up to date and report to management.
  • Maintain and coordinate employee motivation and recognition programmes.
  • Provide guidance to staff on career development.
  • Develop and implement staff retention processes to minimize attrition rates.
  • Prepare employee termination notices and related documentation and conducts exit interviews with the Operations Manager to determine reasons behind resignation.
  • Coordinate exit management procedure to ensure a seamless and positive transition for departing employees.
  • General Administration :

  • Undertake all recruitment and selection related administration including advertising, managing recruitment inbox, scheduling interviews and liaising with applicants.
  • Monitor and track completion of activities such as induction programs and probation reviews, and undertake administration-related to cyclical people activities such performance reviews and salary advancements.
  • Co-ordinate training and development requirements, make course bookings, liaise with attendees and facilitators, and manage and track attendance.
  • Maintain all staff records, files, registers and databases, as well as HR forms.
  • Manage internal and external enquiries, respond to information requests and maintain information flows with business areas.
  • Administer employee allowances and reimbursements.
  • Maintain effective relationships with internal and external stakeholders.
  • Perform administrative tasks associated with meetings including minute taking, record keeping of attendance and dissemination of minutes.
  • Supervise the Interns, office assistant, kitchen staff and cleaners and be responsible for their overall direction, coordination, and evaluation as well as addressing complaints and resolving problems.
  • Customer Invoicing and Receipting :

  • Invoice customers on a timely basis.
  • Capture debtors’ payments.
  • Issue customer statements on a monthly basis.
  • Follow up on overdue debtors’ accounts.
  • Ensure all suppliers invoices are appropriately authorized for payment, and captured daily.
  • Make supplier payments in accordance to instructions from Management
  • Reconciliations of Key Accounts :

  • Reconcile all bank accounts on a daily basis.
  • Conduct monthly reconciliations of all accounts to ensure their accuracy.
  • Ensure all statutory returns are accurately submitted on due dates once they have been reconciled.
  • Payment and Financial Transactions Processing :

  • File payment vouchers and receipts and keep soft copies of all payments and receipts using Excel or any accounting software.
  • Ensure maximum compliance of tax laws, especially with withholding taxes in all purchases.
  • Ensure the prompt and accurate processing of income and expenditure transactions.
  • Ensure that the purchases and payments, and credit control systems are kept under regular review, and recommend and implement improvements.
  • Ensure that the organization’s income is promptly collected, accounted for and secured.
  • Process employees pay in accordance with administrative requirements.
  • Budgets and Financial Statements :

  • Assist in preparing and maintaining annual budgets.
  • Prepare monthly financial statements and reports as required.
  • Calculate and issue financial analysis of the financial statements.
  • Maintain an orderly accounting filing system.
  • Comply with local government reporting requirement.
  • Provide information to external auditors for the annual audit.
  • Others :

  • Capture and reconcile petty cash accounts.
  • Provide clerical and administrative support to management if required.
  • Produce balance sheet, profit and loss and project summary reports as required by the Management.
  • Follow up outstanding debts, maintain records and provide reports as required.
  • Ensure that all financial records are accurate and timely for end of financial year audits.
  • Assist with office projects from time to time providing specific book-keeping support, research and report writing, etc.
  • Comply with general office policies, procedures and all legal requirements.
  • You may need to perform other reasonable duties which are not listed in this position description from time to time to meet our business and operational needs.
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