Administrative Supervisor - Montego Upstream Services
Montego Upstream Services Limited
5d ago
source : BetaJob

Job Purpose

Ensure the provision of professional administrative services at Montego Sapele base, ensuring the maintenance of set quality standards.

Principal Accountabilities

Develop and implement a facilities maintenance programme for all Montego locations, ensuring uniform quality standards across locations.

Supervise the daily deliverables of the Admin team ensuring clarity in objectives and expected outcomes.

Develop a framework for the management of guests at the Montego offices and ensure the provision of professional front desk services.

Oversee the provision of outsourced / third party provided admin services, ensuring adherence to contract terms and SLAs.

Provide inputs into and track the performance of the admin budget.

Liaise with relevant government agencies, regulators, etc. that pertain to the office, fleet services, etc. keeping abreast of changes that will impact Montego.

Develop a framework for the management of all office equipment, ensuring proper maintenance and availability

Manage the provision of travel support and protocol services to all employees and guests of Montego.

Manage the process for renewing rentals and subscriptions for offices, utilities, etc., ensuring no disruption by service providers

Manage the process of making payments for charges, dues, etc. for offices, fleet and equipment, ensuring 100% compliance and zero fines.

Provide periodic and ad hoc reports to management on the Admin unit’s activities.

Provide leadership to admin staff ensuring that roles and responsibilities and performance parameters are clearly defined and communicated.

Responsible for the implementation of the QMS to satisfy applicable regulatory requirements and customers’ requirements to foster continuous improvements.

Dimensions & Key Metrics :

Annual budget of Liaison for service contractors (facilities, janitorial services), local government (permits), utilities providers, etc.

Leadership of Admin team

Admin Budget Performance

Adherence to SLAs.

Requisite Qualifications / Experience

Bachelor’s Degree in Business Administration, or a related field.

Must have 5 years of professional experience with 2 years as a supervisor / team lead.

Key Competence & Behavioural Expectations :

IT skills

Vendor / contractor management.

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