Executive Assistant - Domeo Resources
Domeo Resources International
6d ago
source : BetaJob

Job Details

Roles and Task Complexities

  • Format information for internal and external communication memos, emails, presentations, reports etc.
  • Represent the CEO in calls and meetings when unavailable
  • Act as the point of contact between all stakeholders in multiple capacities including the CEO’s NGO operations
  • Manage information flow in a timely and accurate manner
  • Prepare weekly, monthly and quarterly reports
  • Review print and online resources to gather information
  • Manage the CEOs schedule and ensure optimum efficiency in all operations
  • Perform various office and administrative duties to assist the CEO
  • Organize files and make travel, meeting and event arrangements
  • Take minutes of meetings attended with the CEO and circulate accordingly
  • Plan and design the organisational programme portfolio consisting of multiple projects
  • Create and implement guidelines for evaluating the programme's strengths and areas where improvement is required.
  • Assign tasks to project team members to ensure project objectives are completed as required.
  • Ensure effective quality assurance and the overall integrity of each project throughout the project life cycle.
  • Ensure project execution on time and within budget, in accordance with the developed Project Management Plan
  • Proactively monitor schedule and quality, resolving issues and initiating appropriate corrective action
  • Collect and analyse project performance data for accurate management decisions
  • Ensure appropriate allocation of all resources and skills across each project
  • Manage third party contributions to the projects
  • Professionally manage communications with all internal and external stakeholders
  • Initiate extra activities and other management interventions wherever gaps in the projects are identified or issues arise.
  • Develop and achieve operational objectives by contributing information and recommendations to strategic plans and reviews;
  • preparing and completing action plans as communicated by Executive Management

  • Observe and identify market trends; determine system improvements and implement change.
  • Excellently coordinate programme portfolio and professionally manage the project inter-dependencies.
  • Perform other duties as assigned.
  • Competencies / Skills :

  • Excellent programme management skills
  • Excellent Written and Oral Communication Skills
  • Excellent decision-making and organisational skills
  • Excellent Stakeholder management skills
  • Excellent planning and time management skills
  • Proven ability to balance multiple projects, and collaborate across disciplines in a cross-functional atmosphere
  • A self-starter who is a doer and can work on his / her own projects with minimal direction
  • Knowledge of Office Software and Internet
  • Behavioral Qualities / Other Competencies :

  • High entrepreneurial acumen
  • Proactive identification and elimination of inefficiencies
  • Goal, quality and excellence orientation
  • Ability to motivate others to achieve goals and instill confidence whilst respecting and supporting colleagues and team members to reach their full potential.
  • Ability to translate strategic objectives into everyday activities
  • Ability to solve complex problems, continuously improve and adapt the ideas of others.
  • Experience / Qualifications

  • A Degree in the Social Sciences or its equivalent.
  • Minimum of 3 years-experience in a similar role.
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