Finance Coordinator - ASPIRE
Plan International
Sokoto, Nigeria
5d ago
source : Fuzu

Role Purpose

  • The ASPIRE project is a 5-year project funded with support from Global Affairs Canada and focused on improving sexual rights and reproductive health of adolescent girls and boys in Bauchi and Sokoto state.
  • The purpose of this role is to ensure financial accountability for all Development projects grant according to Plan International and donor requirements.
  • Timely prepare and review all financial report and ensures they have been accurately completed and Supervises the accounting functions handled by the Field Offices.
  • Dimensions of the Role

  • Communicates within Plan International Nigeria and with partners and related government institutions. The post will also communicate with Plan international Canada compliance manager.
  • The post holder will contribute towards financial management of all Development programmes, interfacing with both operations and programme team members.
  • The post holder will also contribute towards the organisational development of Plan International Nigeria’s implementing partners.
  • Direct supervision of development Projects Finance Coordinators.
  • Management of all Development projects budget at the Country Office and Project implementing areas.
  • Ensure the respect of the financial procedures and standards of the organization.
  • Ensure that Country Finance Manager and Development project teams are provided with timely data and analysis to support effective financial management, reporting, effective decision-making and the optimal use of resources.
  • Contribute and / or follow-up with the timely set-up in SAP of Development projects.
  • Ensure development projects Key Performance Indicators are on track.
  • Support the preparation of budgets for grant proposals.
  • Communicate instructions and milestones for business planning, budgeting and cash forecast, reporting etc. to all Development finance staff.
  • Technical Expertise, Skills and Knowledge

    Essential :

    University Degree in Accounting / Finance or equivalent

  • At least 5 years’ experience in a similar role;
  • Fair knowledge in grants and project management.
  • Knowledge and use of accounting software (Preferably SAP).
  • Preferred qualifications : knowledge of and experience with the key donors in the industry is strongly preferred.
  • Experience providing capacity development assistance to sub-grantees strongly preferred.
  • Experience working with sub-grantees required.
  • Skills & Knowledge :

  • Communicates clearly and effectively.
  • Ability to facilitate participative processes for all stakeholders for implementing grant projects.
  • Strong team-building skills, Organized and methodical.
  • Independence, objectivity and integrity.
  • Good supervisory & coordination skills and ability to deliver to tight deadlines.
  • Fair knowledge of project planning, management, supervision, monitoring and evaluation tools.
  • Excellent and demonstrable experience in grant and financial management.
  • Knowledge and understanding of Nigeria’s policy environment.
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
  • Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook.
  • Responsibilities

  • Support Budget preparation and Budgetary Control of all Development projects for effective implementation of financial plans. To do this, the role will;
  • Review and consolidate the annual plans and budgets of all Development projects as part of the preparation of the Country’s annual budget.

  • Monitor all Development projects budgets to ensure spend as per plan to avoid over / under spending.
  • Reviews monthly project IGF (Indicative Grants Funding) reports prepared by Development Projects Finance / Coordinators.
  • Review quarterly Project KP06 budget prepared by Development Project Finance / Coordinators.
  • Prepare a master budget and keep it updated throughout the year.
  • Prepare Financial and other Reports to aid the preparation of the overall country’s financial report for dissemination and decision-making. To do this, the role will :

  • Assist in the preparation of country’s financial management reports (Monthly, quarterly and yearly).
  • Ensure that the periodic financial report to donors is accurate, with the appropriate template and timely share with the CO.
  • Support the preparation of monthly budget vs Actual spending report for all Development projects in time.
  • Review monthly Target bank balance (TBB) report for all Development projects dedicated bank accounts.
  • Review monthly Partners unliquidated advances report for all Development projects.
  • Review monthly-unliquidated advances report for all Development staff.
  • Assist the CFM / Finance Operations Manager in the preparation of the Q1, Q2 (half year-end), Q3 and Q4 year-ends financial schedules.
  • Make quarterly support visit to Development project offices / field visits and submit report.
  • Carry out identified capacity building trainings for Development staff and partners.
  • Ensure prepaid expenses, prepaid rent, accruals etc. are submitted timely to CO.
  • Support Project offices Treasury Management and Cash Forecasting to ensure the availability of funds for project operations. To do this, the role will :

  • Reviews project offices monthly Cash forecast and forward for consolidation.
  • Ensure prompt transfer of funds from CO to project offices bank account.
  • Reviews monthly bank reconciliation statement and receipt reconciliation reports for all Development projects accounts.
  • Manage the operations of the SAP system for all Development project to meet Plan’s spending and financial reporting requirements. To do this, the role will :

  • Ensure regular follow up with relevant departments responsible for sections of FAD set-up in SAP.
  • Taking responsibility for the Finance set-up in SAP as well as supporting project closure.
  • Undertake accuracy checks to ensure all transactions entered in SAP are correct.
  • Regularly review NRGRANT status to ensure grant-related expenditures are charged on applicable grants WBS.
  • Ensure correct use of WBS (work breakdown structure) for all requisitions and journals.
  • Carryout regular review of the GR / IR Account to ensure compliance to SAP related indicator.
  • Review and share monthly NRGRANT and GR / IR report for all Development projects.
  • Post all intercompany recharges with respect to Development projects.
  • Carry out all required month-end procedures before SAP is closed.
  • Support maintain a good filing for all Development related payment vouchers and reports.
  • Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will :

  • Ensure payments made are as per Plan’s approved policies, procedures, and that of the donor rules and regulations.
  • Review the finance sections of purchase requisitions, advance requests, liquidations, and purchase orders for financial conformity.
  • Support the review of cheques for the Development projects.
  • Ensures appropriate financial controls processes, procedures and systems are in place and adhered to.
  • Prepare Finance related audit action list for all audit initiatives and ensure its implementation.
  • Carry out agreed actions to address weaknesses in financial controls to mitigate risk.
  • Ensure all expected costs are monthly and accurately recovered from the projects.
  • Ensure that the filling of the financial and payment documents is done by project and make a periodic control
  • Assist in getting the monthly signed salary sheet sent to CO for filing.
  • Support the accurate and timely payment of statutory deductions. To do this, the role will :

  • Ensure withholding tax is deducted and paid to the respective statutory bodies.
  • Direct vendors / consultants etc. On how they can access information on their WHT payments.
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