Health Program Assistant at The International Federation of Red Cross and Red Crescent Societies IF
The International Federation of Red Cross and Red
Abuja, Capital Federal, ng
3d ago
source : Ecadoo

Organizational Context The Secretariat of the International Federation of Red Cross and Red Crescent Societies IFRC is organized into four Business groups in Geneva and five Business Groups in the field namely the Regional Offices for Africa Americas Asia and the Pacific Europe and Middle East and North Africa MENA The Africa Regional Business Group is organized through cluster offices covering the National Societies in Eastern Africa Southern Africa West Coast Sahel and Central Africa as well as country offices in Liberia Sierra Leone Sudan Republic of South Sudan Chad Niger Nigeria and Somalia The IFRC in its commitment to build strong National Societies NS and to support scaling up of National Societies rsquo services to the most vulnerable populations is established in Nigeria since 2013 The NS IFRC carried out several needs and capacity assessment in the last months As a result of the deteriorating situation an Emergency Plan of Action EPOA was done This EPoA would target a total more than 300 000 people most in need of urgent assistance specially IDPs and returnees in the NE States of Borno Adamawa and Yobe to be assisted with food water sanitation and hygiene education resilience building community health services primary health psychosocial support PSS livelihoods as well as cash transfers This plan of action is expected to be implemented until the end of 2018 The IFRC EPoA to support the Nigerian RC is part of One International Appeal issued by ICRC Job Purpose Reporting to the Health Delegate the Health programmes assistant will Provide administrative support in the timely and smooth implementation of the tasks and responsibilities linked to the health plan and priorities Provide comprehensive administrative and technical support to the health team and to all the programmes Assist to support the operational team in the translation and dissemination of their needs within the communities Assist in the follow up of the management of programme implementation in the operational area Assist in close collaboration with the National Societies to ensure close and appropriate linkages between the health team and the branches Provide the data management services for the operation Job Duties and Responsibilities Administrative Support Accountable for providing professional administrative expertise and support Support the health team in the organization of meetings internally or externally Planning and events issuing and preparing invitations and requests for meetings Collect compiles tracks and anticipates the necessary documentation and files containing briefings and information for meetings events and mission travel and ensures the required clearances Attend meetings and prepares meeting notes meeting reports syntheses summaries agreements and action points for follow up upon request identify meeting content Keep the various operational file holders informed of requests and upcoming commitments and deadlines Perform other administration duties as assigned by the health team at the field level Program Conduct research on various ad hoc projects Support to the program activities during the assessments to be carried out Supports the team in the daily program activities and provide assistance to compile any financial report Communication Provide support in drafting editing and preparing presentations correspondence and other communications when required Support knowledge management systems and file Maintain a central filing system for the operational team coordinate with archives and records ensuring all key documents are accessible and appropriately archived for all health related programmes Manage the health team office inventory stocks and archives in collaboration with the Logistics delegate In close collaboration with the health team develop and maintain up to date mailing lists contact lists for internal and external stakeholders for health related matters Education Relevant university degree in Health management public health or other related fields nbsp Administrative or Secretarial Diploma Experience A Minimum of 2 years rsquo experience in Health Programmes management A Minimum of 2 years rsquo professional experience working with local or international non governmental organization Experience of writing report Experience of working with National Societies nbsp Basic secretarial skills Knowledge skills and languages Self supporting in computers Very good interpersonal communication and presentation skills Motivated self started personality sense of responsibility and organization skills Ability to multi task work under pressure and prioritize workload in order to meet tight deadlines Ability to identify and handle sensitive and confidential information with discretion Good negotiation skills good judgment and maturity Good knowledge of the operational context and area Flexibility and ability to travel in the operation rsquo s areas Fluent in written and spoken English Competencies and values National Society relations Communication Teamwork Professionalism ndash Integrity Diversity Judgement Decision making Results focus and accountability

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