DIRECTOR of operations
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Program / Department Summary
Mercy Corps Nigeria implements a variety of programs with the ultimate goal of building productive, secure and just communities.
The organization’s programs are implemented in twelve states, mainly in north and north-east Nigeria and Lagos. Our work covers the following sectors : economic development, livelihoods / food security, adolescent girls & boys empowerment, financial resilience, conflict mitigation and humanitarian response.
Common themes include community engagement, inclusive development, gender, and working in partnership with local government, the private sector and civil society actors.
General Position Summary
The Director of Operations is a critical member of the country’s senior management team with supervisory and managerial responsibility.
Reporting to the Country Director, the Director of Operations will be primarily responsible for enabling excellence in all operations functions of all offices in Nigeria including procurement, logistics, assets, fleet, warehousing and administration, information technology.
S / he will be required to strengthen the operational performance and efficiency of the organization by developing the capacity of staff and establishing the right systems.
S / he will also ensure that managerial processes, resources and the necessary infrastructure are all in place.The Operations Director provides support and leadership through capacity building and the development of systems.
This is an exciting opportunity to influence key outcomes and make a lasting difference in the lives of Nigerians.This position is requiring traveling to all field offices.
Essential Job Responsibilities
Strategy & Vision
Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
Set direction of program support department by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
Work with the Country Director and senior management team to support the growth of the program portfolio, formulate strategies and plans.
Develop and organize activities to secure resources for programs and convince stakeholders to provide support.
Influence & Representation
Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
Communicate effectively to ensure overall program targets and donor obligations are met.
Communicate with our partners to verify their systems and that they understand and follow all appropriate procedures and archiving.
Establish high level of credibility and manage strong working relationship with external stakeholders.
Ensure integration of program support systems and processes in all Mercy Corps Nigeria offices.
Ensure all offices have capacity (human and technical) to support smooth program operations.
Ensure internal and donor procedures, policies and guidelines are followed.
Establish and maintain pipeline of supplies, overseeing the logistical aspects of the operation; oversee NFI, commodity storage and movements as needed.
Ensure unified and cost effective fleet management, including tracking of maintenance, fuel usage and vehicle scheduling.
Oversee set-up and development of Mercy Corps offices including drafting and reviewing contracts for office and housing space, leasehold improvements, IT.
Develop and periodically review country or field office specific policies and communicate them to teams.
Oversee database and file management for administration, procurement and logistics documents.
Oversee facility management, including housing and office leases; ensure that security standards are maintained at all premises.
Ensure that Mercy Corps contracts and business transactions / relationships are transparent and in compliance with Nigeria law and Mercy Corps / donor policies.
Lead and develop program support teams in the main office and field offices.
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
Provide team members with information, tools and other resources to improve performance and reach objectives.
Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Take ultimate responsibility of performance of program support functions.
Finance & Compliance Management
Ensure compliance with donor and Mercy Corps regulations.
Draft and review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
Ensure compliance with security procedures and policies as determined by country leadership.
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Directly : Operations Manager, IT Manager, Field Operations Manager
Reports Directly To : Country Director
Works Directly With : HQ Regional Finance Officers, HQ Global Supply Chain (GSC), HQ Global Procurement, Internal Auditors, Finance Director and Programs Managers / Directors.
Knowledge and Experience
BA / BS degree in a relevant field.
A minimum of 7 years’ experience setting up and managing administration, procurement, logistics, and human resource systems with NGOs or a business with supervisory responsibilities.
Demonstrated understanding of supporting complex operations in challenging environments.
Demonstrated attention to detail, following procedures, meeting deadlines and working and problem-solving independently and cooperatively.
Knowledge of Mercy Corps systems and procedures (esp. procurement systems) desirable; knowledge of USAID and other donor regulations helpful.
Excellent negotiation and representation skills.
Effective verbal and written communication, organizational, prioritization and Microsoft Office applications.
Excellent oral and written English skillsrequired.
Ability to work effectively with an ethnically diverse team in a sensitive environment.