Executive Secretary
Avant Halogen
Lagos, Nigeria
5d ago
source : Fuzu

Knowledge, Skills and Experience Required

  • A Degree in any relevant course of study
  • Hands on experience of working as an Executive Secretary
  • Ability to manage complex and highly confidential information
  • Comfortable working autonomously and across multiple tasks and reporting into different project working teams and staff members
  • Knowledge of advanced MS office applications, including Word, Excel and Outlook
  • Excellent social skills, able to operate with diplomacy, tact and empathy
  • A high degree of personal organisation and self-management
  • Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice.
  • Principal Responsibilities

  • Arranging Board of Directors and management meetings (including client meetings) and minute where required
  • Day-to-day management of the Chairman’s diary and meeting schedule.
  • Liaising with clients at a high-level on the managing director.
  • Supporting the Managing director to prepare information for presentations, media interviews etc
  • Updating the CEO on key organisational issues when s / he is out of the office
  • General Office Support :

  • Co-ordinating the filing and update of business documentation held in hardcopy and electronically (on the cloud’)
  • Co-ordinating submission of expense claims and recording of supplier invoices
  • Managing office stationery and supplies
  • Liaising with other service providers, including IT as required.
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