Job Title : HR & Administrative Manager
Our client is on a growth journey. To sustain this growth - with increased efficiency and productivity - and to continue on this trajectory, they are seeking a highly qualified HR & Administrative Manager to deliver top-notch operational support to the Executive Directors.
Our client is looking for a flexible and resourceful person to take responsibility of personnel management of some key roles within the company, as well as take the lead on management of the office premises and utilities.
This is a demanding and interesting role which would allow you to exercise your initiative, problem solving and multi-tasking skills to the full.
Staff Management :
Oversee daily job performance of the finance officer, administrator and front desk officer.
Ensure all staff issues are addressed properly, efficiently, and keep track of progress until resolved.
Monitor daily staff attendance sheet to ensure that it is accurately captured.
Oversees the Finance Officer to ensure seamless collaboration with external accounting consultant and accurate records of all payment invoices.
Handle maintaining staff records and policies and the provision of an HR support.
Human Resources :
Support the company’s HR Management : recruitment, talent development, compensation & benefits, etc.
Own implementation of the code of conduct contained in company’s staff handbook and regularly update as required.
Perform administrative HR functions such as maintaining detailed staff records; prepare and present monthly / other periodic reports for units under your charge.
Recommend and drive implementation of policies to support the well-being of staff and foster a positive working environment.
Develop relevant policies and procedures to drive work efficiency and operational excellence.
Lead team-building and employee engagement activities in the company.
Office Management :
Responsibility for the smooth running of our client’s office facility including managing relationships with sub-contractors, suppliers and ensuring best value for products / services.
Create and manage annual budget for office management; purchases, annual renewal and maintenance of the office facility and utilities.
General management of the office facility and utilities; ensure regular supply of power, water, computer lab, software, workstations, electronics;
ensure timely supply and adequacy of office supplies e.g. stationery, ink, paper
Responsible for procurement; gathering quotations, raising requisitions, following up on approvals and final invoices.
Manage logistics issues and ensure efficient use of the office vehicle.
Manage selection and services agreements for contractors and vendors.
Take the lead on internal and external communications with employees, clients and suppliers.
Own internal HR communications; sending internal staff memo, recognizing exceptional employee performance
Manage relationship with existing clients through engaging communications; drafting and sending reports, sending out notes to recognize special dates in the business relationships.
Required Qualifications, Skills & Experience
Degree in Business Administration or related field
Minimum of 5 years relevant experience in HR and Office management
Team management experience with proven record in increasing team efficiency
Excellent communicator with great impeccable interpersonal skills
Ability to work without supervision, are focused on results and can adapt to rapidly changing priorities.