Admin Officer
The Ama-Zuma Group
Abule Egba, Lagos, Nigeria
7h ago
source : Fuzu

Job Decription

  • Supervises the cleaners.
  • Ensure the premises is clean and well weeded.
  • Identify and report all necessary repairs on any part of the building.
  • Monitor fuel level and routine maintenance of office generating set.
  • Raise request memos for office generator once the fuel level is at 600litres
  • Monitor and manage electricity and electricity bills for the office.
  • Manage the Hilux vehicles and hold meetings with the drivers weekly.
  • Monitor the condition, performance and mileage of all vehicles.
  • Arrange for the servicing of each vehicle as and when due.
  • Monitor the movement of vehicles.
  • Ensure the renewal of all vehicles papers as and when due.
  • Carry out spot inspection on vehicles that are sent to regions.
  • Recommend exit pass for all the Hilux vehicles.
  • Generate all admin related memos.
  • Collation of bills to be paid to artisans and cleaners before the end of the month
  • Register and dispatch memos for effective tracking.
  • Record and process gate pass, petty cash as required and instructed.
  • Prepare and maintain accurate record of company’s asset and ensure that the relevant updates are made across all department.
  • Qualifications / Job Competencies

  • Candidates should possess an HND / Bachelor's Degree.
  • 5 or 6 years relevant experience in Administrative role
  • Excellent communication and presentation skills
  • Ability to multi task and work under presure
  • Good planning and stress management skills
  • Ability to work independently and execute task effectively
  • Proficiency in Microsoft Office Skills (Microsoft Office,Word Excel Power Point & Outlook
  • Solid knowledge of Office procedures
  • Experience with Office management software like MS Office (MS Excel and MS Word, specifically)
  • Strong organization skills with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Responsibilities

  • Manage Office supplies stock and place orders
  • Prepare regular reports on expenses and Office budgets
  • Maintain and update company databases
  • Organize a filing system for important andconfidential company documents
  • Answer queries by employees and clients
  • Update Office policies as needed
  • Maintain a company calendar and schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Arrange travel and accommodations
  • Schedule in-house and external events
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