Receptionist Executive Assistant at 478 Limited
478 Limited
Lagos, Lagos, ng
3d ago
source : Ecadoo

Location Ajah Lagos Job Description As a result of our strong growth and expansion we always welcome CV s from young dynamic focused results oriented professionals who would like to join our team of excellence We are currently looking for a Receptionist Executive Assistant to be part of the team responsible and accountable for the smooth running of our administrative systems within the limits of requirements specifications costs and timelines He she will perform all reception duties to include greeting guests answering phones and ensuring all front office procedures are followed He she will also provide administrative support to the organization rsquo s Executive Directors as needed The successful candidate will have improved skills a proven professional experience and a detailed knowledge of Corporate Organization rsquo s best practice processes and should be able to work in a team that will plan coordinate direct and design Admin related activities of the organization as well as provide administrative direction and support for daily operational activities of the Admin department If you would then you need to apply for this job Responsibilities Project a dynamic first impressions while greeting engaging and assisting guests during their visit to the corporate office Answer and direct incoming phone calls and respond to questions for general information Ensure all guests are signed in and proper security protocol is followed Maintain the reception area and address visitor needs while waiting in the lobby including providing beverages creating an environment of hospitality Assist with clerical duties such as copying faxing filing typing and collating Manage conference room calendars and schedule meetings Arrange travel itineraries and accommodations manage calendars and complete expense reports through the expense management system Maintain office supplies amp equipment Assist with new employee onboarding process i e business cards workstation preparation Act as Executive Assistant to the MD CEO Coordinate Travel itineraries requests and schedules for staff Prepare and issue correspondence marketing and event invitations Submit maintenance requests and assists with related facilities management tasks Provide administrative support to the organization as needed including special projects for executive management Perform other duties as may be assigned by the Head of Admin or the Director Skills Qualifications Experience and Special Requirements HND or B Sc Degree in English Secretarial Studies Business Administration or related fields Professional certification is added advantage Minimum of 2 years related experience Must have strong skills using Microsoft Word Excel and PowerPoint Experience using Outlook for email and calendar management Ability to use various types of office equipment including multiline phone system Experience using other automated tools for expense reporting or other applications Possess a solid work ethic ability to multi task in a fast paced team environment and enjoy going above and beyond duties doing whatever it takes to keep things running smoothly and efficiently Must be positive professional and reliable with excellent communication verbal and written and organization skills Exceptional customer service and sales skills Must be accurate timely and detail orientated with tasks Maintain a professional appearance Ability to maintain confidentiality with sensitive information Must be able to work independently and prioritize tasks Must be flexible if necessary to work an adjusted shift to ensure front desk coverage is maintained Excellent interpersonal leadership and organizational skills High energy relationship builder who is a natural social magnet A multi tasker who has also demonstrated professionalism and good judgement Ability to handle confidential information professionally Flexible and a ldquo Get Things Done rdquo mindset who can remain calm in stressful situations Resourceful and Proactive in Office and Staff needs Excellent time management and organizational skills

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