Personal Assistant - Abuja Clinics
Abuja Clinics
Abuja
9h ago
source : BetaJob

Job Summary

  • Provide full administrative and secretarial support at a senior level to a top executive in the hospital.
  • Ensure proper management of the day to day affairs of the executive. Handle sensitive and complex issues in a professional and objective manner;
  • also take initiative as appropriate.

    Essential Duties And Responsibilities

  • Manage the executive's electronic diary, assessing priority of appointments and reallocation as necessary.
  • Manage the executive's travel arrangements
  • Process executive's correspondence, ensuring that incoming correspondence is dealt with by the executive or other staff as appropriate
  • Maintain the executive's office systems, including data management and filing
  • Maintain records of the executiveТs contacts
  • Screen calls, enquiries and requests, and deal with them when appropriate
  • Assist executive in researching and following up with action on matters which fall within the executive's responsibility - chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the executive
  • Organize meetings and ensure that the executive is well prepared for those meetings
  • Preparing agendas and minutes of meetings. Make arrangements for top management meetings.
  • Meet and greet visitors at all levels
  • Supervise all incoming / outgoing mail.
  • Any other duties as may reasonably be required by the Executive.
  • Requirements

    Minimum Qualifications :

  • BSc / HND in Secretarial Administration or Office Management and Technology with 2-3 years post NYSC experience in executive support to management.
  • Must be a female.
  • Knowledge, Skills And Abilities :

  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
  • Ability to organize and plan work schedule
  • Excellent attention to detail, with the ability to maintain a high level of accuracy
  • A flexible, pro-active approach to work including the ability to prioritize and re-prioritize
  • Ability to work with minimal supervision and take initiative
  • Ability to deal with sensitive information with discretion and to maintain confidentiality
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint
  • Internet surfing skills.
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